After School Program Assistant Director​/Early Years Coordinator

After School Program Assistant Director/Early Years Coordinator

Part‑time position (29.75 hours/week) at Wilmington Friends School. Working hours 12:30 pm‑6:00 pm daily, including childcare weeks in late August, late December, mid‑March and mid‑June. The role supports the After‑School Program (ASP) for students aged two through grade twelve, focusing on preschool and pre‑kindergarten development.

• Maintain records for Early Years Licensing, including communications with the Early Years Teaching Team to ensure professional development and training needs are met and documented.
• Create and update Early Years menus and monthly planning documents for display in each preschool and pre‑kindergarten classroom.
• Participate in childcare planning and preparations to ensure successful programming.
• Communicate ASP program goals to counselors and parents.
• Design and lead age‑appropriate experiences and structures for early‑years students.
• Mentor ASP counselors to implement program goals and support ongoing development.
• Design and prepare the ASP Newsletter for distribution to families and internal stakeholders.
• Support counselors in resolving conflicts with students, teaching strategies for navigation of difficult situations and stepping in when necessary.
• Communicate with parents proactively or reactively to update them on their child’s experience in a timely manner.
• Work with the Administrative Assistant and external clubs to organize a variety of activities for children.
• Manage supplies needed for group activities (e.g., arts and crafts) and supervise bathroom schedules, including diaper changes as required.
• Attend Open‑House events and serve as a spokesperson for the After‑School Program.
• Provide interview support, especially during summer, to hire counselors for the upcoming school year.
• Attend summer meetings to discuss planning for the upcoming school year.
• Assist with counselor scheduling to ensure compliance with coverage ratios and staffing requirements.
• Participate in childcare and conference care planning and preparations to ensure successful programming.

• Collaboration and strong organization skills.
• Knowledge of state licensing requirements for preschool and pre‑kindergarten children.
• Experience supervising and training childcare staff.
• Ability to design and implement developmental activities for young learners.
• Excellent communication skills with parents, counselors, and administrative staff.

• Complete training in Emergency Response Plan, first aid, AED, blood‑borne pathogens, and WFS major policies and guidelines.

If interested, please send a cover letter, resume, and a list of three references addressed to Tami‑Marie Gerber, Director of the After School Program ((Use the "Apply for this Job" box below).). Interviews will be conducted upon receipt of materials.

EEOC STATEMENT – Wilmington Friends School is an equal opportunity employer. We do not discriminate on the basis of race, color, sex, religion, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, or other protected status in accordance with applicable federal and state laws. This policy applies to all terms and conditions of employment.