Health Information Management Services Coordinator IV

Do you want to work at one of the

Top 100 Hospital s in the nation? We are guided by our values of
Love
and
Excellence
and are passionate about delivering health, not just health care. Come join us at Christiana Care!

Christiana Care, with Hospitals in Wilmington and Newark, DE, as well as Elkton, MD, is one of the largest health care providers in the Mid-Atlantic Region. Named one of "America's Best Hospitals" by U.S. News & World Report, we have an excess of 1,100 beds between our hospitals and are committed to providing the best patient care in the region. We are proud to that Christiana Hospital, Wilmington Hospital, our Ambulatory Services, and Home Health have all received ANCC Magnet Recognition.

PRIMARY FUNCTION:

To effectivelyfacilitateand manage the development, review, approval and maintenance of forms (Chartand Administrative) in accordance with Christiana Care's Forms Management Policy. Collaborate with clinical, operational and technical stakeholders to implement new and revised forms for use in patient care workflows, Serve as coordinator of Forms Committee meetings, handling agenda setting and resource management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Collaborate with sponsors to ensure development, design, review andapprovalof chartandadministrativeforms according to Christiana Care's Forms Management Policy.

• Initiates form revision son a triannual basis,or asidentifiedbyform sponsor or designee,andmeet changes in documentation standards (Chart, Health Literacy, etc.).

• Servesas a main resource to the Forms Management Committee (FMC).Coordinate FMC agendas;maintain and utilize FMCSharepoint
  
  Site to notify members and sponsors of upcoming meetings andpreservemeeting history for reference and continuity.

• Worksin cooperation with
  
  Medical
  
  Record Integrity Committee,Patient Education group, Risk Management,Department of Language Services,and the Privacy Office to ensure appropriate reviewof patient related documentation.

• Worksin cooperation withIT and forms vendors toappropriatelypublish and maintain
  
  Forms Systemfor systemwide end user access.

• Servesas Forms Systemcontentmanagertofacilitatethe design, loading,testing and production of forms into FOD in coordination with the sponsor, Nursing Resources Staff, thevendorand IT.

• Serves asthe Forms Workflow Application Administrator  to usher and track form requests through the Forms Management process.
  
  Suggest workflow modifications when necessary.

• Maintainsa computerized spreadsheet of patientcaredocumentation,administrative and informationalformswhichserveas a master resource of relevant information pertaining toeach item (form/product number, sponsor, locations used, source, etc.)Ensures that each form is assigned to a unique form number identifier.

• Demonstrates compliance with
  
  Christiana
  
  Care and departmental policies, procedures and mandatory education requirements including but not limited to safety, infection control,attendance and dress code.

Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.

Performs other related duties as required.

SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS:

Frequent contact with health care providers and administrators, department managers, and other employees from a wide range of hospital and subsidiary activities.

DIRECTION/SUPERVISION OF OTHERS:

N/A

DIRECTION/SUPERVISION RECEIVED:

Forms System Manager

MINIMUM

EDUCATION AND EXPERIENCE REQUIREMENTS:

Associates degree in Business Administrationor Health Information Management, preferred or relevant equivalent experience.

3 - 5 years of experience with patient care documentation tools.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

• Knowledge of medical terminology and healthcare documentation standards, including patient care, health literacy, and regulatory requirements.

• Knowledge of forms management principles, document control processes, and lifecycle governance (development, review, approval, revision, and retirement).

• Knowledge of Health Information Management (HIM) practices, including documentation integrity, medical record standards, and compliance requirements.

• Knowledge of organizational structure and governance frameworks, with the ability to identify and engage appropriate stakeholders, sponsors, and committees for review and approval processes.

• Knowledge of organizational policies and procedures,…