Hospitality Services Coordinator

Hospitality Services Coordinator (Part-Time, 30 Hours/Week) Position Summary

The Hospitality Services Coordinator plays a hands‑on role in supporting the firm's hospitality, catering, and event operations, helping to create a professional, welcoming, and client‑focused environment for employees, clients, and visitors. This position serves as a key on‑site resource for meeting and event support, including conference room preparation, catering coordination, food and beverage service, event setup and breakdown, inventory management, and hospitality‑related administrative tasks.

• Provide hands‑on support for all hospitality and catering functions, ensuring a welcoming and professional experience for clients, guests, and staff.
• Coordinate and execute conference room setups, catering deliveries, food and beverage service, and post‑event cleanup.
• Serve as the primary on‑site resource for meeting and event support, troubleshooting last‑minute hospitality needs and ensuring seamless execution.
• Place catering, food, beverage, and hospitality supply orders in accordance with firm needs and established processes.
• Serve as back‑up to Receptionist, regularly. Adaptable to cross‑training.
• Receive, organize, stock, and maintain inventory of hospitality supplies, snacks, beverages, and kitchen areas.
• Assist with the setup, breakdown, and support of firm events, training sessions, receptions, meetings, and special functions.
• Ensure conference rooms, kitchens, hospitality areas, and event spaces are clean, organized, fully stocked, and presentation‑ready at all times.
• Coordinate vendor deliveries and maintain positive working relationships with catering and hospitality service providers.
• Process catering invoices, track expenses, organize billing documentation, and submit information for payment in a timely and accurate manner.
• Maintain hospitality calendars, catering schedules, and event support requests to ensure appropriate coverage and preparation.
• Follow established hospitality procedures, checklists, and service standards to promote consistency across all firm locations.
• Respond promptly and professionally to hospitality requests from attorneys, staff, clients, and visitors.
• Collaborate closely with the hospitality team, administrative staff, facilities, and practice groups to support firmwide meetings, events, and special initiatives.

• Experience in professional services or a law firm environment
• Positive, team‑oriented attitude with a strong commitment to customer service
• Excellent organizational, communication, and multitasking skills with strong attention to detail
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams
• Ability to manage multiple priorities, work independently, and adapt to changing business needs
• Experience with invoice processing, billing, and administrative coordination preferred

• Part‑time, 30 hours per week, 9:00 a.m. 3:00 p.m., Monday through Friday.
• Schedule may shift based on firm needs and may include occasional overtime.
• Travel between two Wilmington offices is required.

If you thrive in a collaborative environment and bring initiative, professionalism, responsiveness, and adaptability to your work, you may be an excellent fit for our team. Morris James offers a supportive culture, a positive work environment, and a comprehensive benefits package, including competitive compensation, medical/dental/vision coverage, 401(k) with profit sharing, life insurance, paid time off, firm‑paid holidays, a wellness program, and more.

Morris James LLP is an equal opportunity employer.