Benefits Administrator

Overview

People Department Location: Hybrid (in-office 3 days a week)
FLSA: Exempt
Salary Range: $58,000–$62,000
Start date: Early to mid April 2026
Reports To: People & Culture Manager

Benefits Administrator

About the Role

At Pro Automated, our benefits and leave programs are more than check boxes, they’re how we take care of our people. We’re looking for a Benefits Administrator who is detail-oriented, empathetic, and excited to own the full benefits and leave experience for our U.S. and Canadian team members.

This is a hands-on role with room to grow — ideal for someone early in their HR career who wants to deepen their expertise and become a true subject-matter expert.

Benefits & Retirement Administration

• Serve as the first point of contact for team member questions related to medical, dental, vision, HSA, disability, life/AD&D, and wellness benefits

• Process benefit enrollments, changes, and terminations accurately in Paycor and carrier portals

• Support 401(k) and RRSP administration, including audits, notices, and contribution verification

• Conduct regular audits to ensure payroll deductions and enrollments are correct

• Maintain benefit documentation, guides, and internal resources

• Support Open Enrollment planning, setup, communications, and team member education

Leave of Absence & Time-Off Management

• Own the full lifecycle of leave and time-off programs across the U.S. and Canada

• Manage FMLA, state paid leave programs, sick leave, ADA accommodations, and personal/unpaid leaves

• Track balances, documentation, notices, and return-to-work timelines

• Ensure time-off plans and accruals remain compliant by location

• Partner with Payroll to ensure accurate pay coding during leaves

• Act as a thoughtful escalation point for leaders, balancing compliance with care

Compliance & Coordination

• Support compliance with ERISA, ACA, COBRA, HIPAA, FMLA, and state/provincial regulations

• Assist with annual filings, audits, renewals, and broker/carrier requests

• Monitor HRIS data integrity and EDI feeds

• Recommend process improvements and help streamline benefits and leave workflows

Team Member Support & Education

• Provide clear, compassionate, and timely support to team members navigating benefits and leaves

• Create and share benefits communications, reminders, and FAQs

• Support onboarding benefits sessions and ongoing education

• Identify trends or recurring questions and suggest improvements

You’ll thrive in this role if you are:

• Highly detail-oriented and comfortable working with data and audits

• Calm, empathetic, and confident supporting team members through life events

• Curious and motivated to learn more about benefits, compliance, and leave programs

• Organized, proactive, and excited to own processes end-to-end

• A strong written communicator who can explain complex topics clearly

• 1–3 years of experience in HR, benefits, payroll, or HRIS support

• Experience with benefit enrollments, terminations, or Open Enrollment support

• Exposure to leave tracking or basic leave administration

• Experience using an HRIS (Paycor, ADP, UKG, Paylocity, or similar)

• Comfortable navigating multiple systems and portals

Pro Automated is a fast-growing automation company with a strong people-first culture. We care deeply about doing things the right way — with integrity, transparency, and respect. You’ll join a People & Culture team that values trust, ownership, collaboration, and continuous improvement.

• Paid training and growth opportunities

• Full time salary and benefits (health, dental, vision, 401(k), and more)

• Hybrid flexibility

• Company-provided laptop and phone

• Team bonding & camaraderie building events throughout the year

• A Catastrophe Fund to support team members during major life events