Agency Project Manager

Project Manager

The Project Manager will drive day-to-day operations during our media agency onboarding and transition. In this role, you will oversee detailed task execution, manage project documentation, align cross-functional deliverables, and facilitate seamless handoffs between incumbent and incoming agency partners.

• Task & Timeline Management:
  Build and maintain detailed project plans, schedules, and task boards across transition pillars (e.g., technical access, data migration, account configuration, asset transfers).
• Cross-Functional Alignment:
  Serve as the primary operational connector across Strategy, Planning, Analytics, and Operations work streams to ensure alignment on daily deliverables.
• Workstream Execution:
  Track ongoing milestones to maintain momentum and ensure key deadlines are met.
• Documentation & Reporting:
  Produce clear weekly status reports, agendas, meeting recaps, and action-item trackers for internal teams and agency partners.
• Meeting Facilitation:
  Coordinate and host working sessions, alignment calls, and status updates between internal stakeholders and agency teams.
• Stakeholder Approvals:
  Track and secure necessary sign-offs from key stakeholders at critical project gates.
• Risk Mitigation:
  Identify, document, and escalate potential blockers, timeline risks, or access issues to the Project Management Lead.

• Proven track record in project management collaborating with diverse, cross-functional teams.
• Sharp attention to detail with strong real-time problem-solving abilities.
• Exceptional written and verbal communication skills across all organizational levels.
• Strong facilitation skills with the ability to lead effective team meetings and ensure swift post-meeting follow-through.
• High level of self-management, easily prioritizing multiple deadlines in a dynamic environment.

Basic Qualifications:

• Bachelor's Degree.
• 3+ years of project management experience within an advertising agency, marketing operations, or client-side media environment.
• Proficiency in modern Project Management platforms (e.g., Asana, Jira, Workfront) and Google Workspace.
• Bonus:
  Prior experience with digital marketing, media buying, or agency agency-to-agency transitions.

Preferred Qualifications:

• 4+ years of Project Management experience.
• PMP Certification.
• Hands-on experience with Adobe Workfront.

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."