Executive Assistant VP of External Affairs

GENERAL DESCRIPTION / PRIMARY PURPOSE

Execute a proper transfer, tracking of fruit and timely closure of orders, in order to safe load and dispatch product movements with efficiency and confirm deliveries according to sales requirements.

• Generate load cards, direct drivers to available doors and process all necessary paperwork (gate passes, bill of ladings, confirmation of sales, etc.), in order to keep routes efficient and productive.
• Ensure that the fruit is properly tracked according to FDA requirements, in order to keep an eye on trucks and goods, comply with the established policies and ensure adherence on all matters concerning health & safety.
• Ensure that all warehouse orders are closed in a timely manner utilizing and maintaining the appropriate systems.
• Ensure FIFO is being performed, in order to load the appropriate fruit to comply with company procedures.
• Provide back-up to equipment control coordinators at the container gate as needed.
• Ensuring that temp recorders are added to orders that have been specially requested by our Sale's team.
• Tracking temp recorders and updating outside vendors' internal systems.
• Give status updates to waiting drivers.

• WITH WHOM: Sales
• WHAT FOR: Comply with the requirements. Safe load and track fruit.

• EXTERNAL RELATIONS
• WITH WHOM: Trucking companies, drivers
• WHAT FOR: Safe load and track fruit.

CORE COMPETENCIES:

• Creating ideas
• Focusing
• Adapting to change
• Performing
• Composure
• Meeting deadlines
• Taking action
• Analyzing information
• Teamwork

PHYSIC AL REQUIREMENTS

• Availability to lift 45 lbs.

OTHER ESSENTIAL CHARACTERISTICS

• Knowledge and experience in shipping, handling, storing of produce utilizing applicable FDA requirements preferred.
• Familiarity with container builds preferred.
• Microsoft Word/Excel and PC skills required.
• Availability to travel as needed.
• Exposure to food grade chemicals.
• Availability to work in high places.
• Noise level of the environment is often loud.

#LI-DNI

High School Diploma or 1 year of experience

Fully on-site

EEO STATEMENT: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.