Administrative Associate

Schedule

Monday – Friday

8am – 5pm

Support the Vice President of Technology and multiple leaders within the technology organization in coordinating and organizing key projects, initiatives, and daily operations. Responsibilities include data collection and synthesis, presentation preparation, communication, coordination, planning, meeting invites, travel support, order coordination, vendor management, and day-to-day scheduling.

• Proficiency in Excel (Pivot Tables, Graphs, etc.), Outlook, Teams and Power Point
• Previous experience with SAP
• Licensed notary in Massachusetts ideal but not required
• Purchasing background is preferred
• Must be able to work independently
• Team Support Facilitate scheduling, planning and coordination of team meetings, projects, and activities
• Support software request, approval and procurement for technology teams
• Support purchases and orders for activities, supplies, and project needs
• Vendor and Purchasing Support
• Support new vendor setup, including NDAs, COIs, and vendor add process
• Purchase requisition entry for indirect purchases for the facility
• Follow-up with vendors
• Invoice processing
• Blocked invoice resolution, including CWS and MR
• Goods receipt
• Facility Coordination
• On-site vendor liaison / reception
• Coordinate visitors, including badge requests and event planning
• Support shipping/receiving
• Support the remote Senior Facility Manager with day-to-day site operations, including maintenance coordination and service contracts
• Inventory supplies, including kitchen, bathroom, and general office supplies
• Maintain common area
• General facility and shop floor coordination and physical organization.