Team Support Coordinator Wilmington, MA

Team Support Coordinator

We are looking for a Team Support Coordinator to provide organized, hands-on support for technology leadership and site operations in Wilmington, MA. This long-term contract position focuses on keeping projects, meetings, purchasing activities, vendor coordination, and administrative processes running smoothly in a fully onsite environment. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities while supporting both daily business needs and broader team initiatives.

Responsibilities:

• Coordinate calendars, meeting logistics, and team activities for technology leaders, ensuring schedules, communications, and follow-up actions stay on track.
• Prepare reports, spreadsheets, and presentation materials by gathering information, organizing data, and turning updates into clear business-ready content.
• Manage requests related to software, supplies, and operational needs by supporting approvals, purchase tracking, and order coordination for the technology team.
• Assist with vendor administration by helping establish new vendor records, collecting required documentation, and maintaining communication on outstanding items.
• Process purchasing-related tasks such as requisition entry, invoice follow-up, goods receipt confirmation, and resolution of payment issues.
• Serve as an onsite point of contact for visitors and service providers by arranging badge access, supporting reception needs, and helping coordinate events and site visits.
• Partner with facility support leadership to handle day-to-day office operations, including maintenance requests, service coordination, shipping and receiving, and security-related follow-up.
• Monitor inventory levels for office and shared-use supplies while helping maintain organized, functional common areas and work spaces.
• Provide administrative support for travel arrangements, stakeholder communications, and other operational tasks that enable leaders to focus on strategic priorities.