Customer Service Representative

Job Summary

The major objective for this position is to provide essential elements of support for the Inside Sales Staff and Branch Management Team, while learning the key areas of our business in hopes of positioning yourself for future growth within the organization. This is the first step to an amazing career in sales with our organization. The Customer Service position is responsible for order entry and maintenance, reporting, backlog review, spreadsheet administration, and providing overall support of important branch administrative needs.

The position also provides back up support for the sales team on customer needs and helps to grow sales with certain accounts.

A strong predictor of success for a Customer Service Rep is the ability to manage multiple daily tactical priorities at a quick pace. You are a focal point for great customer service for our branches as you collaborate with the inside team to build solid relationships with our people, customers, and suppliers. Your ability to fully engage with the entire branch team and deliver a high level of service to both internal and external customers will ensure the branch's customers are continually delighted with the Heilind experience.

• Within the first 30 days, meet with your Branch Management team to understand the Company vision and key objectives for the branch, and document the role you will play in meeting or exceeding these objectives.
• Within the first 30 days, prepare and maintain various spreadsheets needed within the branch, demonstrating a good working knowledge of MS Excel.
• Within the first 90 days, learn the Heilind CRM system and resources—work with order entry, workflows, and other available tools—and complete all assigned system training modules.
• Within the first 90 days, decipher our customers' backlog in conjunction with product availability, communicating with Sales and Customers to ensure 95 %+ on‑time delivery for the branch.
• Within the first 6 months, provide one process improvement idea related to your position.
• Develop solid working relationships with all internal key support personnel and maintain the highest levels of professionalism and diplomacy when dealing with our internal support teams.

A Customer Service Representative for Heilind needs to have an associate degree or 1‑2 years of progressively responsible experience in an office or related customer service environment, or an equivalent combination of education and experience.

• Must be a U.S. Person as defined by ITAR (U.S. Citizen, U.S. Permanent Resident, Political Asylee, or Refugee).
• Must be able to report to the assigned office location during scheduled in‑office workdays.
• Excellent interpersonal and communication skills.
• Advanced knowledge of Excel, Outlook, and Word.
• Proficient in customer service and standard office practices and procedures.
• Excellent phone etiquette.
• Strong organizational skills and the ability to multi‑task.

The employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co‑workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job. Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Substantial movements of the wrists, hands, and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.