Corporate Facilities Maintenance Coordinator

The Corporate Facilities Maintenance Coordinator is responsible for coordinating and supporting the day-to-day operation, maintenance, safety, functionality, and appearance of the Company's facilities, with primary responsibility for the approximately 60,000 square foot Wilmington, Massachusetts facility and additional oversight of the Company's Hudson, New Hampshire facility.

The Wilmington facility includes corporate office space and distribution warehouse operations and supports approximately 180 employees. The Hudson facility consists primarily of warehouse and manufacturing space. The position serves as a primary point of contact for facility related vendors, contractors, service providers, and building management while also performing routine building maintenance, troubleshooting, and general facility upkeep as appropriate.

The position coordinates preventative and corrective maintenance, manages facility service requests, maintains facility records and service contracts, supports purchasing and budgeting activities, and assists with renovations, relocations, space planning, employee moves, furniture installation, meetings, events, and other facility projects.

The role requires strong organization, communication, problem solving, judgment, and the ability to prioritize multiple requests and projects while minimizing disruption to business operations. The position also requires the ability to respond to urgent facility issues outside of normal business hours and report to a Company facility when an onsite response is necessary.

• Coordinate the day-to-day maintenance and operation of the Wilmington, MA and Hudson, NH facilities.
• Coordinate routine, preventative, and corrective maintenance activities for Company facilities.
• Perform routine building maintenance, minor repairs, troubleshooting, and general facility upkeep as appropriate.
• Conduct regular facility walkthroughs to identify maintenance needs, safety concerns, equipment issues, or areas requiring repair or improvement.
• Monitor and manage facility repair and service requests from initiation through completion.
• Assist with the development and execution of preventative maintenance schedules for building systems and equipment.
• Coordinate repairs and maintenance in a manner that minimizes disruption to office, warehouse, manufacturing, distribution, and other business operations.
• Maintain appropriate facility supplies, tools, replacement items, equipment, and related inventory.
• Identify facility issues requiring specialized expertise and coordinate with licensed or qualified contractors as appropriate.
• Coordinate seasonal and exterior facility needs, including snow and ice removal, landscaping, parking lot maintenance, exterior building services, and maintaining safe access to entrances, walkways, and other exterior areas.

• Serve as a primary point of contact for facility related vendors, contractors, service providers, and building management.
• Schedule, coordinate, and oversee service providers, including HVAC, electrical, plumbing and water systems, elevators, fire and life safety systems, janitorial and cleaning services, pest control, landscaping, snow removal, security, waste and recycling, and other facility services.
• Coordinate vendor access, service appointments, inspections, repairs, and follow up activities.
• Communicate planned maintenance, repairs, service interruptions, and other facility activities to affected employees and business leaders.
• Monitor vendor performance and follow up on incomplete or unsatisfactory work.
• Obtain quotes, estimates, and proposals and assist in evaluating facility related purchases and services.
• Review vendor invoices for accuracy and completion of work prior to approval.
• Maintain vendor contact information, service schedules, contracts, warranties, inspection records, and other facility documentation.

• Coordinate and support required building inspections, testing, maintenance, and documentation, including elevator, fire, life safety, and other regulatory or safety related inspections.
• Monitor compliance with applicable safety, health, environmental, building, fire, security, and Company requirements and elevate concerns as appropriate.
• Coordinate with the Fire Department, Police Department, and other municipal, regulatory, or emergency response agencies as needed…