AP Specialist

Accounts Payable Specialist Position Summary

The Accounts Payable Specialist is responsible for supporting day-to-day accounting operations with a primary focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. This position works closely with internal departments and external vendors to ensure transactions are processed accurately and timely while assisting with month-end close and other accounting activities.

• Process invoices, expense reports, and payment requests in a timely and accurate manner.
• Review transactions for appropriate coding, approvals, and supporting documentation.
• Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity.
• Assist with account reconciliations and research discrepancies as needed.
• Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.
• Enter and maintain accounting data within the ERP/accounting system.
• Assist with payment processing, including electronic payments, ACH transactions, and check runs.
• Support internal and external audit requests by providing required documentation and information.
• Maintain organized accounting records and files in accordance with company policies.
• Partner with team members across the organization to ensure accurate and efficient transaction processing.
• Assist with process improvement initiatives and other special projects as assigned.
• Perform additional accounting and administrative duties as needed.

• Working knowledge of accounts payable and general accounting principles.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Proficiency with Microsoft Excel and accounting software.
• Ability to work both independently and collaboratively within a team environment.

• High school diploma or equivalent required;
  Associate's or Bachelor's degree preferred.
• 1-3 years of accounts payable, accounting, or related finance experience.
• Experience working with accounting systems or ERP platforms preferred.
• Basic understanding of reconciliations, financial transactions, and accounting processes.