Accounts Payable & Administrative Coordinator Job Wilmington area,North Carolina USA,Accounting

Accounts Payable & Administrative Coordinator
Other Area(s) Stoney Creek Direct Hire Sep 24, 2026

Accounts Payable & Administrative Coordinator

Earl Paddock Transportation Inc., is powered by a skilled team that thrives on solving complex transportation and logistics challenges specializing in hauling a wide variety of flatbed shipments. At Paddock’s we have a can-do culture in which transportation industry professionals excel. As a family-run company, Earl Paddock Transportation Inc., has always been serious about taking care of the team that drives our business.

We take pride in our high rates of staff retention, and work hard to build win-win relationships with each of our team members!

Accounts Payable & Administrative Coordinator

We are seeking a detail-oriented and organized Accounts Payable & Administrative Coordinator to join our team. This position is responsible for managing accounts payable activities across multiple companies, maintaining accurate vendor and customer records, processing invoices and payments, and providing administrative support related to leased properties.

The successful candidate will be someone who takes pride in maintaining accurate financial records, follows through on outstanding items, and is proactive in identifying discrepancies or missing information. Strong organizational skills and attention to detail are essential to success in this role.

The ideal candidate is highly organized, comfortable working with accounting software, and able to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities:

Accounts Payable & Accounting

Manage all accounts payable activities for multiple companies.
Collect, review, and process vendor invoices and sales invoices.
Enter and integrate invoices into the accounting system (Great Plains).
Review invoices for accuracy, appropriate coding, and required approvals before posting.
Prepare accounts payable for approval and process payments once approved.
Process payments by EFT, online payment, and e-transfer as required.
Post completed payments and maintain accurate payment records.
Review and enter invoices manually when required.
Reconcile vendor statements and investigate discrepancies or missing invoices.
Maintain organized and accurate accounts payable records.

Vendor & Customer Administration

Create and maintain vendor profiles for multiple companies.
Create new customer profiles as required.
Collect, verify, and update customer EFT and payment information.
Maintain accurate and up-to-date financial records and documentation.

Rental & Property Administration

Prepare, post, and distribute monthly rent invoices by email.
Monitor the accounting system to confirm rent payments have been received.
Maintain lease documentation and file lease renewals upon receipt.
Respond to calls and emails regarding issues at leased properties, including maintenance concerns, breakdowns, or other property-related issues, and coordinate follow-up as required.

Records Administration

Maintain accurate and organized filing systems for financial and administrative records.
Reconcile statements and follow up on outstanding or missing documentation.
At fiscal year-end, prepare and…