Administrative Specialist

Position: Administrative Specialist I
** Agency
* * Dept of Health and Human Services
** Division
* * Health Service Regulation
** Job Classification Title
** Administrative Specialist I (S)
** Position Number
**** Grade
* * NC08

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
** Description of Work
** This position is a member of a 5-staff administrive team which provides administrative support for the Construction Section and the Jails and Detention Center Inspection Unit within the Construction Section. The Construction Section inspects and recommends for licensure health care facility and social care facilities, as well as county jail construction projects.
The following job duties include but not limited to:

* Processing of inspection documents  
* Electronic filing and compiling records requests  
* Create letters using templates in MS Word  
* Email and mail letters to law enforcement, administrators, other agencies and other Sections within DHSR  
* Data entry in MS Office Programs  
* Front desk receptionist and first point of contact for the public  
* Answer phones and route all calls to appropriate staff or Sections  
* Operate general office machines    This position is in the Construction Section which is located at the new DHHS Headquarters located across the street from the NC Museum of Art. Employees enjoy the benefit of a good work-life balance and working a 40-hour work week. The work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m.
** Knowledge

Skills and Abilities

/Management Preferences
** Salary Range: 39,244 - $68,679

Recruitment Range: $39,244 - $68,679
* Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
** The Knowledge

Skills and Abilities

/ Management Preferences are not required. Applicants who possess the following skills are preferred.
** Computer experience producing documents in both Microsoft Word and Excel.
* Experience with data entry, scanning, and electronic filing.
* Capability to work both independently and as part of a team with a high degree of accuracy.
* Excellent communication skills, both written and oral, including the use of correct grammar, vocabulary and spelling.
* Flexibility, with the ability to multi-task and manage changing work priorities.
* Ability to effectively communicate with employees, public, professionals, providers, government agencies via phone or face to face contact in a positive and professional manner.
** This position will close at 11:59 p.m. the night before the end date.
**** The Division of Health Service Regulation
** oversees medical, mental health and adult care facilities, emergency medical services, and local jails. We check to see that people receiving care in these facilities are safe and receive appropriate care. We make certain that medical buildings are built only when there is a need for them.
** Compensation & Benefits:
** The State of North Carolina offers excellent comprehensive benefits.  Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).  Employees also receive paid vacation, sick, and community service leave.  In addition, paid parental leave is available to eligible employees.

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** Supplemental and Contact Information
** The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DHHS: .DHHS

uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised  accordance with the Governor’s , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.  We invite all potential applicants to apply for positions for which they may be qualified.
Application Process  
** Be sure to complete the application in its entirety.*
* * Resumes will not be accepted in lieu of completing this application.
** Information should be provided in the appropriate areas, to include the following:
Education, including high school and all degrees obtained, Work…