Administrative Specialist I (Warden's Secretary) - Warren Correctional Institution

Agency Adult CorrectionDivisionCOO
- Operations Job Classification Title Administrative Specialist I (S)
Position NumberGradeNC
08

About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work Reporting directly to the Warden at a medium custody male correctional facility, this position is responsible for providing administrative assistance and office management services. This position is assigned to the office of the Warden and must always present a professional image. Job responsibilities of this position include, but are not limited to, the following:
1. Providing correspondence creation/maintenance and records management, filing, and database maintenance.
2. Processing documents and correspondence by transcribing dictation from rough drafts provided by the Warden often using independent composition.
3. Making and receiving telephone calls, processing of incoming and outgoing mail for the Warden, making reservations, appointments, and arranging transportation needs.
4. Maintaining a calendar of periodic reports and handles a significant amount of sensitive and confidential information.
5. Answering high volume of calls from the general public, elected officials, offender families and staff; and will also greet and direct visitors and officials to the Warden's office.
6. Possessing thorough knowledge of prisons policies and operations to respond to inquiries.
7. Providing statistics, data or other information on very short notice at times and must be able to maintain information in and easily retrievable manner.

Knowledge

Skills and Abilities

/Management Preferences Candidates now meet the minimum qualifications of a position if they meet the

Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:

Documented working knowledge of word processing or spreadsheet programs.

Compensation and Benefits The State of North Carolina offers a comprehensive benefits package including:

Health Insurance options

Retirement PlansNCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Salary Range $39,244 - $68,679

Workday Closure Notice This posting will close at 11:59 p.m. the night before the end date.

This is a REPOST. Previous applicants MUST REAPPLY to be considered.

This is a full-time position (40 hours per week) with established working hours and may require working beyond normal work schedule to meet business need.

About Warren Correctional Institution :

Warren Correctional Institution is a mixed custody facility that houses minimum, medium, and close custody offenders. The current capacity of Warren CI is 809 male offenders, with most offenders being housed in medium custody. Offenders at Warren Correctional Institution may work at the Correction Enterprises Janitorial Products Plant, gaining marketable job skills and self-confidence participating in the manufacturing of soap and cleaning products.

Offenders at Warren Correctional Institution may also participate in vocational training and educational courses to earn their HiSet/GED. They may also participate in the At Both Ends of the Leash (ABEL) program, which provides an opportunity for offenders to train service animals for individuals with medical diagnoses or physical disabilities.

Supplemental Application Information Application ProcessNCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions…