Executive Administrative Assistant Office Manager

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Turning Point Systems is a dynamic and evolving ERP software company serving wholesale distributors across the U.S. We’re focused on modernization, customer success, and operational excellence. As we grow, we are seeking a trusted and capable Office Manager who will directly support the CEO and play a key role in managing business operations.

Role Summary

This role is ideal for someone who thrives in a fast-paced environment, values autonomy, and is excited to grow alongside the business. You will be responsible for administrative oversight, financial process coordination, project support, and executive assistance. The right candidate is dependable, detail-oriented, and capable of being a true right-hand partner to the CEO.

Key Responsibilities

• Manage CEO calendar, schedule meetings, and prepare meeting agendas/minutes
• Monitor and respond to company communications on behalf of executive leadership
• Maintain vendor files, digital documentation, and key contracts
• Process accounts payable and receivable in Quick Books (or similar)
• Reconcile invoices, generate AR/AP reports, and assist with financial tracking
• Coordinate internal and external meetings, travel, and event logistics
• Support operational projects and streamline office workflows
• Oversee general office functions and serve as the primary vendor liaison
• Provide support for onboarding, HR coordination, and performance tracking

Qualifications

• 3+ years of experience in office management, executive admin, or business operations
• Proficient in Quick Books and Microsoft Office/Google Workspace
• Strong organizational and communication skills
• Ability to maintain confidentiality and operate with discretion
• Comfortable with multi-tasking and independently managing priorities
• Experience supporting a C-level executive is preferred

What We Offer

• Opportunity to be directly involved in strategic business operations
• Growth and mentorship under a seasoned CEO
• A collaborative, evolving environment where your input makes a difference

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Part-time

• Job function Administrative
• Industries IT Services and IT Consulting

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