Administrative Specialist Harnett CI

Agency Adult Correction Division COO - OPS - Institutions Operations

Job Classification Title Administrative Specialist I (S) Position Number  Grade NC08

About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Reporting to the Maintenance Department, this position will perform a variety of office assistant tasks in support of the maintenance department. Job responsibilities include, but are not limited to, the following:

• Providing direct assistance to the Facility Maintenance Supervisor and providing clerical assistance to maintenance staff,
• Completing Request To Post forms, assisting with maintenance purchases, and entering requisitions into the NC E-procurement system.
• Submitting, approving, and closing work orders in the Maintenance Management System (MMS) and maintaining the maintenance spending budget and maintenance files.
• Typing and entering offender incentive wages, reports, correspondence memos, and letters. Answer incoming phone calls and directing them to the appropriate staff.
• Assisting staff and/or the public in a professional manner in resolving issues.
• Completing other various office duties as deemed necessary by the Facility Maintenance Supervisor.

Knowledge

Skills and Abilities

/Management Preferences

Salary Range: $39,244 - $68,679

This job posting will close at 11:59 pm, the night before the end date listed above. Please be sure to provide a working telephone number and/or e-mail address with your application for any interview requests you may receive.

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience using clerical and/or secretarial skills
• Experience using various types of office machines
• Experience using Microsoft Excel
• Experience using Microsoft Outlook
• Experience using Microsoft Word

This is a full-time position (40 hours per week) with State Benefits.

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees:
The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels…