Senior Executive Assistant to VP of EWD and CTE

DEFINITION:

The principal purpose of this position is to provide executive level administrative support and coordination to the Vice President of Economic & Workforce Development and Career and Technical Education for the efficient operation of the division with a focus on management of operations and customer service. This position may perform a variety of complex and confidential administrative duties and will interact with senior level administrators, faculty, staff, students, and the public.

Assignments may be broad in nature requiring creativity and ingenuity and incumbents may be responsible for defining approaches to projects. This position will be expected to coordinate and define tasks, assemble spread sheets and documents.

• Receives direct supervision from the Vice President of EWD and CTE
• Does not exercise supervision, but may provide work direction or advice to other team members (i.e. administrative assistants, part-time, work-study, etc.)
• May act as a lead on some projects and guide team members

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Perform complex and confidential administrative activities for VP level management including but not limited to:
• Direct and manage tasks and projects for the office making independent decisions on administrative matters; develop and implement and maintain written procedures to control the flow of administrative work and project completion and is responsible for office operations within scope of authority.
• Compose and prepare complex correspondence, responses, and other documents.
• Prepare reports and graphic materials as assigned, may analyze data and formulate responses.
• Ensure that regulatory or accrediting agencies receive appropriate forms and reports.
• Screen calls and respond to sensitive complaints and requests for information.
• Prepare meeting minutes and other correspondence and documentation as needed.