Purchasing Agent

New Hanover County is looking for a Purchasing Agent to join the Finance Department.

The Purchasing Agent will work with various County departments to prepare specifications, solicit formal and informal bids, Request for Proposals, Request for Qualifications, attend pre-bid meetings, open bids, prepare bid tabulations, evaluate and recommend award of bid, and prepare agendas for Board approval.

• Monitors the County formal/informal bid process - reviews them for accuracy, solicits, and awards bids.
• Assists with pre-bid conferences, site visits, product demonstrations, and formal bid openings.
• Reviews county contracts to ensure adherence to State and County purchasing policy.
• Monitors purchasing functions and activities to ensure compliance with applicable County and State laws, including, but not limited to, requisition entry, review, and conversion and all applicable requisition and/or purchase order maintenance.
• Assists in the oversight of the disposal of confiscated, surplus, abandoned property, and total loss asset liquidation and provides revenue accounts for proceeds.
• Reviews and makes recommendations to County policies and procedures related to purchasing, construction and contracted services for the County.
• Analyzes and makes recommendations regarding outstanding purchase orders at the end of the fiscal year.
• Compiles financial information, analyzes County ledgers, and prepares reports for year-end audits.
• Provides purchasing, procurement, and accounts payable training to County officials and departments.
• Provides guidance to vendors and contractors on procurement policies and opportunities.
• Promotes County Small Business Enterprise (SBE) policy and procedures.
• Tracks contractor sales tax affidavits and prepares annual refund request.
• Completes vendor’s request for credit application.
• Performs work with regular and predictable attendance consistently meeting the scheduling needs as required by the county.
• Performs work during emergency/disaster situations.
• Performs other duties of a similar nature or level.

Knowledge of state and county statutes governing purchasing and disposal activities;
North Carolina General Statutes; accounting and financial principles;
Governmental Accounting Standards Board (GASB) federal and state single audit requirements; banking services and systems; governmental purchasing procedures; cost analysis; supervisory principles.

Skilled in using computers and applicable software; analyzing contracts; preparing various financial reports; administering and evaluating bond projects; applying and interpreting accounting and financial principles; analyzing and interpreting financial data; analyzing and preparing contracts; managing and supervising various projects; supervising and evaluating employees; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

New Hanover County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship and accountability guide the way we conduct ourselves and deliver services to our customers. New Hanover County celebrates diversity in our employees’ backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all.

Our talented team has a passion for providing care and services that effect change on the everyday lives of the citizens they encounter. The differences that unite us are a reflection of the community we serve. If this sounds like an organization that models the…