Material Coordinator

Job Title:

Material Coordinator

Job Description

We are seeking a highly organized and detail-oriented Parts/Materials Coordinator to support material flow, procurement coordination, inventory control, and equipment logistics within a dynamic engineering and laboratory environment. This role is critical to ensuring parts, tools, and equipment are available, accurately tracked, compliant with quality requirements, and efficiently managed from receipt through use. The coordinator will partner closely with engineering, lab operations, quality, sourcing, and finance teams.

Responsibilities

* Track incoming parts, components, and deliveries.

* Allocate and receive materials into inventory systems.

* Maintain accurate inventory records and stock levels.

* Perform cycle counts and reconciliation activities.

* Identify shortages, discrepancies, and risks.

* Manage shipping and receiving processes.

* Verify packing slips against purchase orders/requests.

* Inspect shipments for damage and resolve issues.

* Coordinate outbound shipments (repairs, calibration, returns).

* Maintain shipping and tracking documentation.

* Initiate PCard purchases.

* Process procurement workflows through OTS (or equivalent systems).

* Track open orders and delivery status.

* Coordinate with sourcing/procurement and vendors.

* Support RMAs, returns, and replacements.

* Label and maintain part identification/traceability.

* Maintain segregation of accepted, uninspected, and nonconforming/quarantine materials.

* Support incoming inspection workflows.

* Maintain certifications and material documentation (CoC, etc.).

* Support audit and compliance readiness.

* Initiate hardware/material workflows.

* Track material movement through build/test lifecycle.

* Maintain visibility of material usage and allocation.

* Track calibration due dates.

* Coordinate shipments to/from calibration vendors.

* Maintain calibration records and certificates.

* Segregate expired/out-of-calibration equipment.

* Kit/stage parts for scheduled builds and tests.

* Coordinate material readiness with lab/test leads.

* Reduce technician/engineer time spent locating materials.

Essential Skills

* Experience in material coordination, procurement, quality, supply chain, or related field.

* Familiarity with purchasing/procurement systems (OTS, ERP, etc.).

* Understanding of inventory control and material traceability.

* Strong organizational and tracking skills.

* Proficiency with Microsoft Office or similar tools.

* Ability to work cross-functionally in a technical environment.

Additional

Skills & Qualifications

* Background in quality systems or regulated environments.

* Experience supporting engineering or laboratory operations.

* Familiarity with M&TE/calibration coordination.

* Attention to detail.

* Organization and prioritization.

* Communication and coordination.

* Problem-solving.

* Accountability and follow-through.

Work Environment

The work environment is dynamic and fast-paced, involving close collaboration with engineering, lab operations, quality, sourcing, and finance teams. The coordinator will work with various technologies and equipment, ensuring compliance with quality and regulatory standards.

Job Type & Location

This is a Contract position based out of Wilmington, NC.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wilmington,NC.

Final date to receive applications

This position is anticipated to close on Mar 16, 2026.

About Actalent

Actalent is a global…