Senior Executive Assistant

Reports to:

Chief Legal Officer & Executive Leadership Team

Location:

Wilmington, Ohio (primarily onsite)

Air Transport Services Group (ATSG), a multi-billion dollar, global, aviation services enterprise headquartered at the Wilmington Air Park in Wilmington, Ohio, is seeking a high-caliber Executive Assistant to serve as a trusted partner to senior leadership and a force multiplier for the executive team.

This is a senior, high-impact role that goes beyond traditional administrative support. The Executive Assistant operates at the center of the organization, managing complexity, driving coordination, and enabling executives to focus on the highest-value strategic work.

The ideal candidate brings executive presence, sound judgment, and operational discipline, with the ability to anticipate needs, remove friction, and execute at a consistently high standard in a fast-paced, highly confidential environment.

• Experienced, top-tier Executive Assistants, or
• High-performing early-career talent (including recent graduates) seeking meaningful exposure to executive leadership and enterprise operations

Note:
This role may be filled at the Executive Assistant or Senior Executive Assistant level based on experience, demonstrated capability, and organizational need.

ATSG is a leading provider of aircraft leasing and air cargo transportation and related services. The company features unmatched services, sustainable cashflow, and blue-chip customers. ATSG distinguishes itself through a differentiated package of value-added aviation services, building long-term customer partnerships.

In so doing, ATSG pursues a clear vision of "providing best-in-class reliable services to our customers through our people, a team of dedicated professionals, who value our customers, deliver on our promises and contribute to sustainable development."

ATSG comprises three airline operating entities - ABX Air, Air Transport International, and Omni Air International, as well as a leading widebody aircraft leasing business, Cargo Aircraft Management. ATSG also has a leading aircraft Maintenance, Repair, and Overhaul business (AMES), as well as a logistics and services business (LGSTX).

Across its various business lines, ATSG has built an impressive roster of major customers in both the private and public sectors to include, but not limited to, Amazon (Prime Air), DHL, UPS, Delta Airlines, Frontier Airlines, Atlas Air, to name a few.

ATSG employs more than 5,800 employees through its broad-based operations.

• Serves as the first point of contact for assigned executives
• Manages complex executive calendars, schedules, and priorities across multiple leaders
• Ensures executives are fully prepared for all commitments, proactively resolving conflicts and competing priorities
• Screens and prioritizes communications, including calls, emails, and correspondence

• Partners with other Executive Assistant(s) to provide coordinated, team-based support to senior leadership, ensuring continuity, coverage, and a seamless executive experience
• Serves as a central coordination point across internal and external stakeholders, including senior leaders, board members, and partners
• Prepares and drafts executive communications, correspondence, agendas, and follow-up materials
• Tracks action items, decisions, and deadlines to ensure timely execution and accountability

• Prepares for Board of Directors and Committee meetings, including agendas, materials, and logistics
• Coordinates with Legal on Board resolutions and materials
• Attends meetings as needed to capture minutes, track actions, and ensure follow-through
• Provides administrative support to Board members on company-related matters

• Prepares agendas, reports, presentations support, and executive-ready materials
• Ensures all meeting materials are accurate, complete, and delivered on time with strong attention to detail
• Coordinates logistics and technology needs for executive and Board meetings

• Manages complex executive and Board travel logistics, including itineraries and contingency planning
• Oversees expense reporting, travel tracking, and related administrative requirements
• Supports corporate events, leadership offsites, and key external engagements

• Leads or supports short- and long-term projects, including research, data compilation, and reporting
• Develops and improves processes for scheduling, meeting preparation, and executive workflows
• Identifies opportunities to improve efficiency, reduce friction, and elevate execution standard

• Executive Presence & Judgment
  - Operates with maturity, discretion, and sound decision-making
• Anticipation & Proactivity
  - Identifies needs before they arise; solves problems early
• Operational Excellence
  - Highly organized with strong follow-through and attention to…