Administrative Clerk - Purchasing​/Facilities; PPT

Hiring Range: The hiring range for this position is $17.80 - $18.69 hourly based on qualifications and experience.

• Contacts prospective vendors to obtain pricing quotes, availability, lead times, schedule deliveries, invoicing, etc.
• Enters, edits, and receives on purchasing requisitions and purchase orders for the divisions as directed.
• Enters and updates data, develops spreadsheets, and files for record keeping/retrieval in a shared folder for the divisions as requested.
• Assists with payroll timekeeping for the divisions with the purchasing supervisor.
• Coordinates monthly purchase-card reconciliations for assigned divisions, submits for approval to appropriate management, and submits to accounts payable for keying.
• Answers and directs phone calls, manages calendars, coordinates meetings, handles correspondence, and greets internal and external customers.
• Orders office supplies, operates office equipment, and assists with projects.
• Assists with the coordination of division events and or committees.
• Communicates effectively with departments and divisions to ensure tasks are updated, progressing, and completed in a timely manner.
• Collaborates and represents the purchasing and facilities division in a professional and positive manner.
• Performs other related duties as assigned.

• None

• Knowledge and level of competency commonly associated with administrative duties, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and office equipment such as printers, calculators, and scanners.
• Knowledge of City, departmental, and divisional policies, and procedures.
• Strong communication, organizational skills, attention to detail, and ability to proactively handle multiple tasks.

• The work is performed in an office while sitting, standing, stooping, walking, bending, or crouching.
• The employee occasionally lifts light objects.