Secretary Instructional Services

Job Description

For more information concerning this position,

please contact one of the following Executive Directors:

• Jennifer Lewis, Executive Director of Elementary, , jenni
• Zachary Marks, Executive Director of Secondary, , zach
• Dr. Cheryl Baggett, Executive Director of Student Services, , chery

Reports To: Executive Director of Elementary, Executive Director of Secondary, Executive Director of Student Services

Provides administrative support to the Executive Directors in the Instructional Services Department including, but not limited to, answering phone calls and independently answering routine questions and correspondence not requiring the supervisor’s attention, filing, copying, setting up calendar appointments, preparation of presentations, calendar management and correspondence to staff, administrators, parents, students, and community members.

• Associate degree or higher with a preference for a degree in education, business or equivalent work experience
• Experience with greeting and receiving the public
• Proficient in Google Suite, Word, Excel, PowerPoint, Adobe, CCI Spreadsheets and LINQ system
• Experience in bookkeeping and Infinite Campus preferred

• Provides administrative support to the Executive Directors including answering phone calls, routine questions, and correspondence that do not require supervisor attention; filing, copying, setting up calendar appointments, preparing presentations, managing calendars and corresponding with staff, administrators, parents, students, and community members.
• Orders and distributes supplies, books, testing and training material as necessary and ensures all billing and shipping issues are resolved with vendors and staff.
• Assists with the preparation of and tracking of CTE, Pre-K, AIG and other instructional budgets.
• Assists with the Pre‑K application process including advertising, processing applications and tracking student data.
• Assists with the preparation of documents and agreements as needed.
• Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares it in a usable format.
• Meets and interacts with employees and parents/guardians in routine situations requiring tact, discretion and courtesy.
• Represents administrators as directed in communications with constituents, providing accurate information, facilitation and problem resolution.
• Maintains inventory for equipment purchased.
• Maintains and updates employee databases.
• Assists with mail duties.
• Performs other duties and responsibilities as assigned by the Executive Directors.

• Occasional exertion of up to 10 pounds of force.
• Regular speaking or hearing; frequent standing, walking and sitting; occasional stooping, kneeling, crouching or crawling; reaching with hands and arms, lifting and repetitive motions.
• Standard vision requirements.
• Vocal communication required for expressing or exchanging ideas by spoken word and conveying detailed or important instructions accurately, loudly or quickly.
• Hearing required to perceive information at normal spoken word levels and to receive detailed information through oral communications.
• Preparation and analysis of written or computer data.

• General knowledge of standard office and receptionist procedures and operation of the switchboard.
• General knowledge of the functions and activities of the public school system.
• Ability to speak clearly.
• Ability to understand and follow written and oral directions.
• Ability to operate standard office, computer and word‑processing equipment.
• Ability to establish and maintain effective working relationships with associates, vendors and the general public.
• Ability to work with staff positively.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities or qualifications required of employees of this job.

Full-Time

• Associate degree preferred.
• Citizenship, residency or work visa required.

• Jennifer Lewis, Executive Director of Elementary, Instructional Services – Phone: , Email:
  Jenni