Vegetation Management Accounts Payable & Financial Operations Analyst

Vegetation Management Accounts Payable & Financial Operations Analyst

The Vegetation Management Accounts Payable & Financial Operations Analyst serves as the primary financial operations resource supporting approximately $110 million in annual contractor and vendor expenditures across one of the company's largest contractor-driven operational programs.

This position is responsible for accounts payable administration, purchase order and change order management, contractor payment support, financial reporting, and vendor coordination. Working independently in a high-volume environment, the analyst ensures the accurate processing of invoices, purchase orders, and financial transactions that directly support critical Vegetation Management operations. Invoices routinely contain 1,500 to 2,000 individual billing line items, requiring detailed review and validation of accounting information, contract terms, funding allocations, rates, and supporting documentation prior to payment approval.

Accounts Payable & Invoice Management

• Review, validate, and process high-volume contractor and vendor invoices.
• Ensure invoices are accurately coded, supported by appropriate documentation, and comply with contractual and accounting requirements.
• Investigate and resolve invoice discrepancies, accounting errors, payment issues, and system exceptions.
• Partner with Accounts Payable, Accounting, Supply Chain, IT, contractors, and vendors to resolve complex invoice processing challenges.
• Process accruals, check requests, and other non-standard payment transactions. Support monthly and year-end financial close activities.

Purchase Order & Change Order Management

• Create, maintain, and modify purchase orders supporting Vegetation Management operations.
• Process purchase order change orders, including funding increases, contract amendments, scope modifications, and rate updates.
• Monitor purchase order balances and proactively identify funding needs.
• Ensure purchase orders align with budgets, contracts, accounting requirements, and operational needs.
• Communicate purchase order updates and requirements to contractors and business partners.

Contractor & Vendor Financial Support

• Serve as a primary point of contact for contractor and vendor invoicing inquiries.
• Provide guidance regarding invoice submission requirements, payment status, purchase order usage, and financial processes.
• Support contractor compliance with invoicing and payment requirements.
• Research and resolve contractor payment concerns in a timely manner.

Financial Reporting & Analysis

• Track departmental spending and contractor expenditures across multiple operational programs.
• Prepare spend reports, accrual reports, invoice tracking reports, and other financial analyses for leadership.
• Conduct financial research and analysis to support budget management and operational decision-making.
• Assist leadership with ad hoc reporting requests and financial data analysis.

Systems & Process Administration

• Utilize Coupa, ERP systems, Quickbase, Microsoft Excel, and other business applications to manage financial transactions and operational workflows.
• Maintain invoice tracking systems, financial databases, and reporting tools.
• Identify and implement process improvements that enhance efficiency, accuracy, and payment processing.
• Support testing and implementation of system enhancements and process improvements.

Operational Support

• Maintain departmental financial records and documentation.
• Coordinate utility billing, irrigation invoices, backflow testing invoices, and related operational requests.
• Support purchasing activities, P-Card transactions, office supply procurement, and operational requests.
• Assist with departmental communications, reporting, and administrative support functions as needed.

Education / Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience.
• Two or more years of experience in accounts payable, accounting support, financial operations, procurement support, or related business functions.
• Experience processing high-volume invoices and managing purchase orders.
• Experience supporting contractor-based operations, utility operations, construction, vegetation management, or field service organizations.
• Experience with Coupa, ERP systems, Quickbase, SAP, or similar financial platforms.
• Advanced proficiency with Microsoft Excel and financial reporting tools.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

• Intermediate knowledge of accounts payable/receivable principles and concepts; intermediate knowledge of other accounting disciplines.
• Advanced knowledge of related financial systems.
• Intermediate knowledge of tax laws, regulations and compliance.
• Intermediate knowledge of relevant utility operations and financial regulations.
• Advanced knowledge of Microsoft office tools.
• Intermediate knowledge of accounts payable/receivable principles and concepts; intermediate knowledge of other accounting disciplines
• For…