Administrative Event Coordinator

Benefits

• Opportunity for advancement
• Paid time off
• Training & development

Venue Concierge role supporting guest experience, event coordination, and administrative operations at a destination farm venue. The Administrative Event Coordinator is a steady point of connection for guests, supporting their experience from first inquiry through final details. This on-site, weekday role sits at the intersection of hospitality and organization—keeping communication clear, information accurate, and plans moving forward with intention. The core purpose of this role is to ensure our guests feel genuinely cared for.

By maintaining strong records and thoughtful coordination behind the scenes, this role helps our team stay prepared and deliver exceptional experience, distinctly from The Kitchen.

• Guide prospective guests through pricing, availability, and event formats
• Maintain accurate client records, timelines, and communication across internal systems
• Coordinate private events from first contact through menu development and event design
• Respond to guest questions and support leadership with administrative projects
• Coordinate internal handoffs to support smooth, well-prepared venue support

• Respond to phone and email inquiries, documenting interactions clearly and consistently
• Ensure client preferences and updates are clearly documented and shared
• Represent The Kitchen with confidence, hospitality, and attention to detail
• Drive sales through client interactions, excellent storytelling and follow up

• Maintain clean, reliable records across Google Drive, CRM, and business systems
• Follow established workflows to keep priorities moving accurately and on time
• Provide leadership with up-to-date visibility on active projects and client interactions
• Flag missing information, upcoming deadlines, and operational needs proactively
• Support registration management, gift certificates, and light retail coordination

• A genuine enthusiasm for delivering outstanding guest experiences
• Comfortable working in cloud-based systems to manage communication, documentation, spreadsheets, and CRM records; experience with Google Workspace preferred
• Document creation using Canva, Adobe, or similar software experience preferred
  
  Highly organized and detail-oriented with strong written and verbal communication skills
• Manage daily priorities using schedules and timelines to support clear communication
• Flag issues early and work with the team to find practical solutions
• Operate with independence and initiative in a highly collaborative environment

• Completion of a college degree strongly preferred
• 5+ years experience working in event-focused hospitality setting
• 3+ years in administrative role, training or coaching is preferred
• Previous direct responsibility for maintaining organized documentation
• Passion for food, wine and hospitality a must

• On-site, Monday–Friday, 9:00 AM–4:00 PM (30-40 hours per week)
• Full time position may be available by adding night/weekend shifts in hospitality
• Hourly compensation range: $26–$32, based on experience
• Quarterly bonus opportunities tied to records, event success and client experience
• Benefits after 90 days include healthcare reimbursement, retirement plan with company match, paid time off, and employee discounts
• Long-term role with opportunity for growth

Please apply by emailing  with both:

• Your resume, including 3 professional references
• A brief cover letter sharing why this role at The Kitchen at Middleground Farms feels like a great fit for you

We’re seeking someone who feels aligned with our way of working, both personally and professionally, and who finds purpose in thoughtful hospitality, clear communication, and care for the details that make guests feel truly considered. We look forward to hearing from you!