Executive Assistant, Commercial Banking

Description

Executive Assistant & Corporate Governance Coordinator

Commercial Banking / Financial Services

A growing financial institution is seeking a highly polished Executive Assistant & Corporate Governance Coordinator to provide strategic administrative support to executive leadership while overseeing board governance activities. This position serves as a key liaison among senior executives, directors, regulators, and external stakeholders, ensuring effective communication, organization, and execution of critical corporate initiatives.

Primary Responsibilities

Executive Leadership Support

+ Coordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives.

+ Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate.

+ Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities.

+ Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters.

+ Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination.

Board & Committee Operations

+ Oversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials.

+ Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content.

+ Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information.

+ Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables.

+ Manage board portal administration and ensure timely, secure access to governance materials.

Governance & Corporate Secretary Administration

+ Support corporate governance activities by maintaining records, policies, resolutions, and other official documentation.

+ Assist with regulatory and public-company governance requirements, including director questionnaires, annual disclosures, proxy-related materials, and governance reporting.

+ Coordinate director onboarding activities and serve as a point of contact for board-related requests and inquiries.

+ Monitor governance deadlines and assist in maintaining compliance with applicable corporate, regulatory, and industry requirements.

+ Partner closely with legal, compliance, finance, and executive leadership teams to support governance best practices.

Requirements

Qualifications

+ 7+ years of experience supporting senior executives, boards of directors, or corporate governance functions.

+ Prior experience within banking, financial services, insurance, wealth management, or another highly regulated environment strongly preferred.

+ Demonstrated experience coordinating board meetings and managing governance-related documentation.

+ Proficiency with board management platforms such as Diligent, Board vantage, or similar governance systems.

+ Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel.

+ Exceptional organizational, communication, and project management abilities with a high level of professionalism and discretion.

+ Bachelor's degree preferred; governance-related certifications are a plus.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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