Administrative Associate, Emergency Room

Position: Administrative Associate, Emergency Room, 36hr Days
# Administrative Associate, Emergency Room, 36hr Days Winchester, MA
• Winchester Hospital
• Full-time
• Day Share job:

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** When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
** Contributes to the Hospital’s mission by providing clerical support to the patient care units, keeping the patient care team informed by maintaining accurate and timely electronic medical records and acting as the unit coordinator as it pertains to non-clinical issues. This busy administrative support position will have an impact on patient care and patient and family member satisfaction by fielding requests and information to the patient care team and family members, providing the administrative support to ensure expedient patient throughput and acting as a central resource of the patient medical record.
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* Job Description:

**** QUALIFICATIONS
* **
* Education:

*
* Required:

High School Diploma or equivalent
*
* Experience:

** Preferred:  At least one year of previous work experience in an administrative support role.
** Other Skills/Knowledge:
*
* Required:

* Basic computer knowledge.
* Excellent communication and customer service skills.
* For safety and quality reasons, must be able to read, write and communicate effectively in English with patients, visitors and fellow members of the hospital team.

Preferred:
Knowledge of basic medical terminology##
** LICENSES, REGISTRATIONS, CERTIFICATIONS**:  N/A
** LIFE SUPPORT CERTIFICATION

REQUIRED:

** N/A
** POPULATION SPECIFIC REQUIREMENTS:
** N/A
** OTHER

JOB REQUIREMENTS:

** On-call:  N/ASchedule requirements:  Holiday rotation is required.

Travel requirements:

May be asked to cover other units to meet business and patient needs.
** REPORTING RELATIONSHIPS:
*** Reports to Nurse Manager
* Not responsible for supervising the work of others.
** JOB FUNCTIONS
** Consistent with the WE CARE principles and inherent in a hospital environment, employees must be flexible in meeting patients’ and the Hospital’s needs. While the list below describes the primary functions of this job, all employees at Winchester Hospital need to recognize that an essential element of their job is the ability to respond to unanticipated and/or changing situations.  This may result in assuming responsibilities or tasks, which are not on this list.

As part of the Patient Care Services team, this position performs the following functions, often simultaneously:
* Provides the administrative support for the unit and staff so the patient care team can concentrate on providing superior patient care.
* Answers the phone for the unit, answering questions, directing calls to other team members and /or taking messages and expediently passing on information.
* Greets patients, visitors, volunteers, clergy and interdisciplinary staff members.  Answers questions, signs forms and/or directs the individual or question as appropriate to ensure efficient unit flow and patient/family member satisfaction.
* Processes physician and other orders utilizing the electronic medical record and manual orders.  Monitors orders throughout shift and notifies nursing staff promptly of stat and other pertinent issues.  Questions unclear orders and seeks clarification from the nursing and medical staff.
* Receives admittance information.  Communicates expediently to the nursing staff to start the patient placement process and ensures the room is available for the patient.  Assembles a medical chart for the patient.
* Maintains accurate and complete medical charts for the patients, including the forms necessary for daily use.  Copies and faxes paperwork as necessary to expedite the patient care process among the hospital departments and outside sources if appropriate.
* Pages and contacts…