Office Services Specialist

Title:

Office Services Specialist

State Role

Title:

Admin and Office Spec II

Hiring Range: $38,153 - $43,545

Pay Band: 2

Agency:
Virginia Department of Health

Location:

LORD FAIRFAX HQ

Agency Website: https://(Use the "Apply for this Job" box below)..gov

Recruitment Type:
General Public - G

Job Duties

This position will primarily be based in Winchester, VA. You may be needed to cover in other offices throughout the district. This position is responsible for environmental health and medical office duties.

Duties will include (but not limited to): patient eligibility and registration, medical billing and posting of payments, data entry of medical and environmental health applications and completing vital records requests. This position requires availability between standard working hours of 8:00 a.m. through 4:30 p.m., Monday through Friday. The position may occasionally require the selected applicant to work an adjusted schedule in the event of late clinics, weekend health fair events, or working in a shelter during a natural disaster.

This position requires a minimum of 25% travel time to different offices throughout the Commonwealth of Virginia as needed with the use of a state-issued vehicle or your personal vehicle with mileage reimbursement. A valid State Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices.

May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life

insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

* Knowledge of office and administrative principles and practices

* Working knowledge of word processing and spreadsheet software applications

* Ability to interpret and follow established procedures and guidelines

* Ability to communicate effectively with internal and external customers, verbally and in writing

* Considerable skill in the operation of standard office equipment

Additional Considerations

* Experience in an office setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair…