Estate Administration Paralegal

We are seeking an experienced Estate Administration Paralegal who thrives in complex matters, enjoys responsibility, and has the potential to increase responsibilities over time. This position is ideal for someone who enjoys a challenge, can manage a high volume of work with excellence, and brings a hopeful, solution-oriented mindset.

This role is best suited for a professional who not only executes well but also thinks ahead, supports others, and naturally steps into leadership.

Remote

Full-Time

$50,000-$54,000 a year

• Has prior estate administration experience and understands the life cycle of an estate
• Enjoys managing multiple matters and deadlines at once
• Is calm, resourceful, and confident when situations are complicated
• Has leadership potential and experience guiding or managing others
• Enjoys improving systems and keeping projects on track
• Brings a joyful, optimistic, and professional presence to clients and colleagues
• Sees challenges as opportunities to learn and grow

• Experience mentoring, training, or informally guiding others is strongly preferred
• Strong written communication skills with attention to detail
• Excellent organizational and time‑management abilities
• Ability to manage a high workload while maintaining quality
• Demonstrated problem‑solving and critical‑thinking skills
• Comfortable working independently and as part of a team

• Conduct estate administration intake and introductory calls
• Prepare for and assist with client meetings and consultation calls
• Track and manage estate administration deadlines and workflows
• Communicate with clients, clerks, commissioners, and other professionals
• Review and organize documents received from clients

• Draft estate administration documents such as petitions, affidavits, and qualification documents
• Draft trust administration and related documents as assigned
• Assist with guardianship and conservatorship documentation
• Provide notarial services as needed

• Manage estate administration matters with attention to deadlines, details, and client experience
• Serve as a resource to other team members by sharing knowledge and best practices
• Assist with reviewing workflows, procedures, and processes to improve efficiency and consistency
  
  Support training, quality control, and matter audits as needed
• Collaborate closely with attorneys and senior staff to ensure smooth progression of each matter

• Answer phones and support intake during assigned periods
• Schedule and coordinate client appointments
• Assist with internal projects, training, and team initiatives
• Participate in internal meetings