Administrative Coordinator; Archer Lewis - Winchester, VA

Archer Lewis - Winchester, VA 22601

Archer Lewis is a national accounting and advisory firm established in 2024 from local practice mergers, leveraging over 70 years of legacy. With 40+ offices and over 600+ professionals, we serve 65,000+ clients. Our approach blends small-firm relationships with national capabilities in bookkeeping, tax, advisory, and growth planning. We adapt to client preferences for in-person or online interactions, ensuring they connect with professionals who understand their specific needs.

Kilmer & Associates is a trusted accounting and advisory firm based in Winchester, Virginia, providing personalized tax, accounting, and financial services to individuals and businesses. With a strong commitment to building lasting client relationships, the firm combines professional expertise with a personalized approach to help clients navigate their financial needs and achieve their goals. As part of the Archer Lewis network, Kilmer & Associates continues to deliver the local, relationship-driven service its clients value while benefiting from expanded resources, innovative tools, and operational support across a growing national organization.

This partnership allows the Kilmer & Associates team to maintain its dedication to exceptional client service while creating new opportunities for collaboration, professional growth, and long-term success.

The Administrative Coordinator plays a critical role in supporting the daily operations of the office and ensuring an efficient, organized, and professional work environment. This position serves as a central point of coordination for employees, vendors, clients, and leadership, providing administrative support across multiple functions. The ideal candidate is highly organized, proactive, and capable of managing competing priorities while maintaining exceptional attention to detail and customer service.

• Oversee daily office operations to ensure a productive, organized, and welcoming environment for employees and visitors.
• Manage office supply inventory, coordinate equipment maintenance, and liaise with vendors, service providers, and building management.
• Coordinate and manage calendars, meetings, appointments, and conference schedules for team members and leadership.
• Organize internal meetings, training sessions, office events, and special projects, including logistics, catering, and technology setup.
• Serve as a primary point of contact for incoming calls, emails, correspondence, and general inquiries.
• Provide administrative support to managers and senior leaders, including scheduling, document preparation, and project coordination.
• Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
• Maintain accurate and confidential physical and electronic filing systems, records, and databases.
• Assist with administrative accounting functions, including invoice processing, expense tracking, and budget-related support.
• Identify and implement process improvements that enhance efficiency, organization, and overall office productivity.
• Support cross-functional teams with administrative projects and operational initiatives as needed.

• High school diploma or equivalent required;
  Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 2-4 years of experience in an administrative, office management, coordination, or related support role.
• Advanced proficiency