Logistics Coordinator Winchester, Virginia

Title: Logistics Coordinator

Company: Heven Aero Tech

Location: Winchester, Virginia

FLSA: Exempt

Reports To: Director of Logistics

At Heven Aero Tech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen‑powered drones, we’ve created a workplace where innovation thrives, collaboration is natural, and every employee is valued.

Our culture is grounded in trust, accountability, and a shared commitment to excellence. We build great teams by hiring individuals who are humble, hungry, and smart—those who prioritize team success over ego, proactively seek ways to improve, and demonstrate strong interpersonal awareness. These principles guide how we collaborate, solve problems, and grow together.

The Logistics Coordinator plays a critical role in ensuring the seamless movement of materials, components, and finished systems across Heven Aero Tech’s supply chain. Working closely with the Director of Logistics, this position supports procurement flow, inventory accuracy, shipping and receiving operations, and cross‑functional coordination.

This role is ideal for someone who is hungry to learn and improve processes, humble in team‑based problem solving, and smart in navigating complex logistics challenges with strong judgment and communication. Success requires attention to detail, adaptability, and a proactive mindset in a fast‑paced aerospace environment.

• Coordinate inbound and outbound shipments—domestic and international—ensuring compliance with aerospace, defense, and export regulations (ITAR, EAR, FAA).
• Prepare, review, and maintain shipping documentation including bills of lading, packing lists, commercial invoices, and export paperwork.
• Manage carrier relationships and work with freight forwarders, customs brokers, and couriers to resolve shipment issues.
• Monitor delivery schedules and prioritize critical shipments to support production timelines.
• Process inbound receipts accurately and ensure proper inspection and routing.
• Maintain ≥99% inventory accuracy across all storage and staging locations.
• Track material availability and supplier performance to support procurement and production teams.
• Support receiving, inspection coordination, and material handling in compliance with quality standards.
• Conduct cycle counts, physical inventories, and reconcile discrepancies.
• Assist with warehouse layout optimization and material flow improvements.
• Maintain organized storage areas with FIFO and shelf‑life controls.
• Enter and maintain logistics data in ERP/MRP systems (SAP, Oracle, or equivalent).
• Ensure all records are audit‑ready and compliant with internal and external requirements.
• Monitor logistics KPIs and report performance metrics.
• Support compliance with FAA, ITAR/EAR, and AS9100 standards.
• Maintain traceability documentation for serialized and flight‑critical components.
• Collaborate cross‑functionally with engineering, manufacturing, procurement, and quality teams.
• Communicate proactively with internal and external stakeholders.
• Escalate risks and constraints in a timely and solution‑oriented manner.
• Support new product introductions (NPI) and material readiness.
• Contribute to continuous improvement initiatives and process standardization.
• Assist with reporting, audits, and special logistics projects.
• Perform other duties as assigned.

Required

• Associate’s degree in Logistics, Supply Chain Management, Business, or related field—or equivalent experience.
• 2+ years of logistics, shipping/receiving, or supply chain experience.
• Working knowledge of shipping methods and trade compliance (ITAR/EAR awareness a plus).
• Strong organizational skills with high attention to detail.
• Proficiency in Microsoft Office (Excel, Outlook, Teams); ERP experience preferred.
• Ability to manage competing priorities in a fast‑paced environment.
• Strong communication and collaboration skills.
• Demonstrated behaviors aligned with being humble, hungry, and smart.
• U.S. citizenship or permanent residency required.

Preferred

• Bachelor’s degree in Logistics, Supply Chain, Industrial Engineering, or related field.
• Experience in aerospace,…