Deputy Clerk

Job Title:

Clerk of Superior Court

This position is responsible for providing clerical and customer service support for assigned operations of the Clerk of Superior Court's Office. An incumbent in this position may be designated "Senior Deputy Clerk."

Major Duties

• Answers telephones, routes calls, takes messages, and gives and exchanges information; assists the public with record and data searches; makes and distributes copies of documents.
• Processes case files; scans documents; opens cases; mails court notices.
• Maintains docket books.
• Prepares subpoenas.
• Processes appeals from lower courts.
• Processes criminal records checks.
• Receives and processes pleadings.
• Attends hearings and trials; provides assistance to Judge; inputs sentences and orders.
• Prepares bond forfeitures.
• Prepares paperwork for drivers' license suspensions.
• Prepares daily bank deposits.
• Processes incoming mail.
• Receives and processes real estate instruments.
• Receives fines, fees, and other payments; opens accounts and posts payments; disburses funds to appropriate agencies.
• Prepares and balances a variety of financial reports.
• Maintains public access computers and copy machines.
• Notarizes and certifies documents.
• Maintains office supplies and makes purchases as needed.
• Records and certifies military discharges.
• Performs related duties.

Knowledge Required by the Position

• Knowledge of Superior Court organizations, policies, and procedures.
• Knowledge of court records management practices and procedures.
• Knowledge of modern office practices, procedures and equipment.
• Knowledge of general accounting and bookkeeping principles and practices.
• Knowledge of computerized systems for maintaining various records.
• Skill in maintaining accurate records and preparing reports.
• Skill in decision making.
• Skill in performing basic mathematical calculations.
• Skill in utilizing a computer, calculator, facsimile machine and copier.
• Skill in oral and written communication.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.