Construction Staff Accountant

Position Summary

Seeking a Staff Accountant with current construction industry related work experience. Reporting to the Controller. The Staff Accountant has primary responsibility for daily operating and general ledger accounting activities including Accounts Payable, Accounts Receivable, project job costing, payroll and employee benefits administration, certified payroll and other compliance reporting, general ledger account reconciliations and assistance with general ledger month end close processes.

• AP/AR
  Accounts Payable – accurate entry and payment in a timely manner.
  Accounts Receivable – prepare bank deposits, review AR Aging to ensure timely payments.
  Manage company credit card program and expense recording; timely monthly statement reconciliation.
  Provide customer support, both internal and external as needed.
  Assist with maintaining user/purchaser access on company corporate accounts.
• Compliance Administration
  Process and maintain all DAS reporting requirements.
  Process and maintain all STWF reporting requirements.
  Send requests to eMars for new project set‑up.
  Lien Release tracking, utilize Procore for entering and tracking.
  Process and maintain weekly Certified Payroll Reporting (CPR) requirements.
  Gather requested data for CPR audits.
  Assist with new project set‑up as needed.
• Payroll/Employee Benefits
  Ensure payroll functions are handled in a timely and efficient manner, including timesheet reporting and weekly payroll processing.
  Ensure payroll taxes and employee benefit programs (union benefits, 401(k)) are handled timely.
  Workers’ Compensation monthly reporting and yearly audit assistance.
  Ensure filings (quarterly payroll tax forms, monthly union benefit reporting, certified payroll reporting) are completed on time.
  Assist with employee management (new hire onboarding, safety training certification management).
  Facilitate annual medical plan open enrollment along with FSA POP plan.
• Project Job Costing and Project Management
  Ensure project job costs are handled timely, including subcontractors and suppliers.
  Manage all incoming project invoices (electronic and hardcopy record‑keeping).
  Process subcontractor invoices in Procore.
  Enter monthly owner invoices in Quick Books and provide lien releases.
  Manage certified payroll audits and provide required documentation.
  Project closeout duties (retention, final documents, certified payroll records).
  Ensure weekly synchronization with Quick Books from Procore.
  Monthly change event review report.
  Bidding and RFPQ submissions: update project portfolio, company resumes, backlog reports; assist with lease/lease‑back prequalification and interview process.
• General Ledger
  Monthly bank reconciliation and banking correspondence.
  Prepare monthly journal entries, project job cost reports, and balance sheet account reconciliations in a timely manner.
  Year‑end accounting and reconciliation; prepare 1099 and W‑2 forms.
  Assist with annual insurance renewal/audit process for company GL/Umbrella/Auto/WC policies.
• Safety and Training
  Knowledge of all safety guidelines and procedures per the FRC safety handbook.
  Assist compliance manager with maintaining and updating the safety handbook and related forms.
  Assist with safety training for FRC employees.
  Attend yearly training and required seminars (public works, certified payroll, skilled workforce, etc.).

• Ability to multi‑task and effectively prioritize in a dynamic, fast‑paced environment.
• Self‑starter; able to complete activities with minimal direction.
• Strong organizational skills and ability to follow through on projects.
• Effective interaction with management, other departments, outside agencies, and vendors.
• Exceptional oral and written communication skills.
• Professional attitude and a strong work ethic.
• Well‑developed analytical skills, able to identify and resolve problems in a timely manner.
• Ability to read and fully understand contract language and legal documents.

• Four‑year degree in Accounting or Finance.
• 4+ years of accounting/finance experience within a construction environment (preferred).
• Quick Books accounting software experience (preferred).
• Procore Construction Management Software experience (preferred).
• Strong computer/technical analytical skills.
• Competitive benefit package; salary DOE.

The Company is a General Contractor focusing on Public Works Projects based mainly in Sonoma, Marin, Napa, Mendocino and Lake Counties. It is a dynamic, growing organization seeking a Staff Accountant to join our team. Customer service is central to our culture, with a focus on both our external and internal customers.