Office Administrator

Under general supervision, responsible for the operation of the front desk and general office administration and oversight duties across cost centers.

• Answers, screens, and directs calls on a multi-line phone system in a courteous and professional manner; transfers incoming calls to the appropriate staff member.
• Meets and greets all visitors; ensures visitors sign in when necessary, determines their needs, and directs them to the appropriate employee or location; updates Welcome Screen as needed.
• Maintains the phone system including all messages for after-hours, company events, and holidays; clears general mailbox messages each morning and delivers to appropriate employees.
• Manages incoming and outgoing mail including distribution.

• Assists with corporate guests and visitors, including visitor badges and check-in, hotel, and meal reservations.
• Provides general meeting coordination services; manages conference room preparation for visitors and meetings; coordinates on-site meeting refreshments and lunches; arranges meal reservations as needed.
• Provides general support for daily facility maintenance and vendor contact for regularly scheduled facility services and general repairs.
• Performs regularly scheduled facility inspections; documents needed repairs or issues and coordinates with the maintenance company.
• Maintains oversight of the break room including ordering of supplies, general tidiness, regular refrigerator clean‑out, and coffee machine maintenance.
• Maintains conference rooms and general office spaces for tidiness and ensures they are stocked with necessary items; prepares larger scheduled meetings and trainings to include snacks, waters, and related supplies.
• Provides assistance or oversight of company events and parties.

To perform this job successfully, an individual must:

• Be able to perform each essential duty satisfactorily.
• Demonstrate the ability to prioritize and multi‑task in a fast‑paced environment.
• Be punctual with a reliable attendance record to ensure the office opens on time and runs smoothly.
• Exhibit excellent verbal and written communication skills to work effectively and professionally with customers, management, and staff.
• Be a self‑initiator; as the hub of the office, the successful candidate must anticipate needs, identify potential issues proactively, and take initiative to ensure a smooth‑running office and a professional, welcoming environment for visitors.
• Exhibit strong organizational skills with the ability to manage priorities and workflow.
• Demonstrate the ability to plan and execute on‑site meeting coordination and general event planning.
• Proficiency in Microsoft Office Suite.

High School diploma or equivalent and a minimum of 2 years of related office management or office administration experience required; experience within an engineering, manufacturing, or light industrial environment is preferred.

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.

Stäubli Corporation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.