Office Adminitrator; Windsor

Description

• Handles the day‑to‑day administrative, clerical, and member‑service operations of the union office.
• Acts as the first point of contact for members, answering phone calls, responding to emails, and greeting visitors with professionalism.
• Maintains accurate member records, tracks union dues, processes initiation fees, and updates the membership database.
• Logs, organizes, and tracks formal grievances, arbitration files, and collective bargaining agreements with strict confidentiality.
• Performs basic bookkeeping tasks, handles petty cash, and prepares bank deposits.
• Coordinates schedules, prepares agendas, records detailed minutes for executive board and general membership meetings, and assists in organizing union events or rallies.
• Manages office inventory, orders supplies, handles incoming/outgoing mail, and maintains digital and physical filing systems.

• Strong communication skills and alignment with the values of the labor movement.
• 23 years of experience as an Office Administrator, Executive Assistant, or Coordinator.
• Previous experience working within a labor union, non-profit, or public sector setting is preferred.
• Proficiency in MS Office (Word, Excel, Outlook) and database management software.
• Basic bookkeeping skills.
• Strong understanding of or willingness to learn union structures, collective agreements, and labor issues.
• Exceptional organizational skills and the ability to handle sensitive, confidential political and personal information.