HR Clerk

Position Summary  The HR Clerk works under direction of Human Resources Manager and provides clerical support to the Department. Adheres strictly to confidentiality policy and departmental protocols. The HR Clerk will ensure that the NCCE Inc. core values and mission are reflected and role-modeled in all aspects of the organization’s objectives, which is to assist and support newcomers in their settlement and integration into our community.
Responsibilities  Attendance  Responsible for attendance monitoring, recording and reporting, including time off requests such as vacations, sick leaves, emergencies and any other related items.
Responsible for maintaining accurate and up-to-date departmental work schedules and updating HR Bamboo records timely and accurately as needed.
Update Leaves and Benefits Tracking Worksheets in HR Bamboo as necessary.
Work with accounting department to ensure all information is reconciled and agrees with accounting records.
Report to HR Manager on all concerns, adjustments and staff inquiries.
Keep all records and reports in strict confidence.
Payroll  Prepare payroll files for processing, based on HR Bamboo reports and records.
Verify time and attendance records, clarify any discrepancies and concerns.
Report to HR Manager on any unresolved issues or concerns.
Verify all processed time sheets for any arithmetical errors or omissions.
Verify entries in HR Bamboo - validate time sheet entries against attendance reports in HR Bamboo.
Verify HR Bamboo attendance reports with accounting records on monthly basis, report any discrepancies and corrections to HR Manager.
Validate HR Bamboo records after revision, ensure it agrees with accounting reports.
Update and perform final check of all hours and attendance records.
Print vacation status update per department.
Sort and prepare pay stubs for distribution and delivery.
Balance payroll report ensuring the number of cheques issued agrees with accounting records.
File documents after payroll has been completed.
Ensure confidentiality and safe storage of the records.
Benefits Administration  Assist in administration of both: extended health and dental benefits and RRSP by providing all necessary clerical support as it relates to enrolment, updates, changes and notifications to staff.
Maintain and update files as necessary.
Uniform Policy Administration  Based on provided eligibility lists administer uniform programs, by sending notifications, distributing uniform shirts and maintaining inventory.
Place orders for new shirts upon approval of the Executive Director.
Place orders for name badges upon approval of the Executive Director.
Follow up with suppliers on outstanding orders.
Process requests for staff purchases, receive payments, issue receipts for payments, remit to accounting, follow up on outstanding payments.
Deliver and pick up name badges and embroidered shirts from service providers.
Other Responsibilities  Adhere to confidentiality policy at all times and follow department protocols closely.
Enter new employees, terminations and any other changes to SHR and Leaves and Benefits Tracking Spreadsheet.
Maintain all employee files in good order, ensure all documents are filed timely and correctly.
Perform any other duties as assigned and requested by manager or the Executive Director.
Qualifications  Graduate Community College program or equivalent work experience preferably in human resources.
Strong work ethics.
Effective oral and written communication skills.
Working knowledge of issues impacting immigrants and refugees.
Demonstrated knowledge of anti-racism and cultural sensitivity awareness.
Proficient in computer applications: MS Office package, Internet, e‑mail.
Flexible, well-organized, detail-oriented with ability to multi-task and prioritize.
Excellent interpersonal skills, high degree of motivation, initiative, and flexibility.
Desired Personal Attributes  Emotional maturity and stability.
Patient, flexible, positive, consistent, dependable and cooperative.
Willing to learn new tasks.
Proven ability to make sound judgment and quality decisions.
Able to work flexible hours and/or at various locations that the NCCE Inc. operates.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary to meet the needs of the clients, the program or NCCE Inc.
Job Type  Full-time
Pay  $24.00-$26.00 per hour
Expected Hours  35 – 40 per week
Benefits   Dental care
Extended health care
Life insurance
RRSP match
Vision care
Work Location  In person

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