Project Coordinator

Position Summary

The Project & Sales Support Coordinator provides general administrative support to a group of professionals. Serves as the first point of contact, representing Prospiant with vendors, clients, visitors, and callers. This position assists executives in staff capacity by coordinating office services, meeting preparation, records control, and special management studies.

• Enter orders and maintain Epicor system.
• Work with outside vendor partners on project related rentals or direct shipments.
• Take information for PM provided quotes and put into material list.
• Create and enter material Purchase Orders.
• Create Receipts of delivered Purchase Orders.
• Put into production/cut direct purchase orders and send.
• Receive confirmations and update Epicor on due dates.
• Enter subcontractor payments as well as verifying accuracy prior to submitting to accounting.
• Request invoice from AR and charge credit card (or hold order for payment).
• Track materials and communicate delivery time tables to customers and send confirmations to crews.
• Follow up on past due shipments of direct items.
• Assist with monthly financials.
• Invoice customers for completed work.
• Maintain and update customer project management system.
• Assist Project Managers and subcontractors with related job issues.
• Manage and execute GC contracts and payment schedules.
• Answer customer, subcontractor, and team member phone calls.
• Approve and receive invoices and direct purchase orders including: 3rd party material, rental, freight invoices.
• Request order to be closed once all costs are in.

• High School Diploma/GED
• 1+ years administrative experience
• Able to sit for up to 8 hours a day
• Able to look at a computer for up to 8 hours a day

• Benefits package with premiums paid by company
• Dynamic workplace
• Paid volunteer time off
• Education assistance
• Referral bonus
• Annual bonus opportunity
• Retirement plan
• Opportunity to get involved with employee resource groups and engagement events

Gibraltar is an Equal Opportunity Employer; and considers applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. In addition, Gibraltar will provide reasonable accommodations for qualified individuals with disabilities.