Administrative assistant - office
Job Description & How to Apply Below
- Work Term:
Temporary - Work Language:
English - Hours:
37.5 hours per week - Education:
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience:
7 months to less than 1 year - or equivalent experience Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct staff
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks Computer and technology knowledge
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS Power Point
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- MS Office
- Computerized bookkeeping system Technical terminology
- Business Security and safety
- Vulnerable sector check Transportation/travel information
- Public transportation is available Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks Personal suitability
- Ability to multitask
- Excellent written communication
- Organized
- Accurate
- Reliability
- Time management
- Accountability
- Dependability
- Due diligence Screening questions
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting? Employment terms options
- Day Other benefits
- Free parking available
- Learning/training paid by employer
- Team building opportunities
- Variable or compressed work week
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