Accounts Payable Specialist – Construction Projects

Innovative Mechanical & Design (IMD), a Legence company
IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations.

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments in support of day-to-day financial operations. This role plays a critical part in ensuring invoice integrity, maintaining strong vendor relationships, and supporting overall accounting accuracy within a fast-paced, construction-focused environment.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a strong focus on accuracy, compliance, and process consistency.

Pay Range: $23.00 - 27.00 / hour

Key Responsibilities

Accounts Payable Processing

• Enter and process vendor invoices within Sage Paperless
• Match invoices to purchase orders and receiving documentation
• Identify and resolve discrepancies in collaboration with Purchasing and internal teams
• Ensure invoices are properly coded, documented, and recorded accurately
• Pull invoices directly from key vendors (e.g., Ferguson, Winnelson, etc.)
• Compare vendor statements to system records and resolve missing or outstanding invoices
• Communicate professionally with vendors regarding invoices, discrepancies, and payment status
• Maintain organized invoice records and ensure proper document storage

Quality Control & Documentation

• Verify that scanned invoices are complete and accurately filed in the system
• Perform re-scanning or documentation updates as needed
• Maintain consistency and accuracy in all AP records and supporting documentation

Process & Operational Support

• Develop a strong understanding of the accounts payable workflow and processes
• Support continuous improvement of AP processes through identifying inefficiencies or discrepancies
• Assist with special projects and additional accounting tasks as assigned by management

Core Competencies & Skills

• Communicate effectively across departments and with external vendors
• Build positive working relationships with internal teams and stakeholders

Attention to Detail & Accuracy

• Maintain a high level of precision in data entry and financial processing
• Ensure all work is completed accurately and in a timely manner

Problem Solving & Critical Thinking

• Identify discrepancies and resolve issues independently or escalate appropriately
• Evaluate information and determine appropriate actions to support resolution

Organization & Time Management

• Manage multiple priorities in a fast-paced environment
• Meet deadlines while maintaining quality and accuracy

Adaptability & Continuous Learning

• Apply new information to improve processes and outcomes
• Demonstrate flexibility in a dynamic, high-volume work environment

Qualifications

• High school diploma or equivalent required
• Minimum 3 years of experience in accounts payable or related accounting functions
• Construction or project-based accounting experience preferred
• Strong proficiency in Microsoft Excel and Office Suite
• Experience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferred
• Demonstrated ability to maintain a high level of confidentiality

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
Health &…