Accounts Receivable Clerk

Innovative Mechanical & Design (IMD), a Legence Company

IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions.

The Accounts Receivable Clerk is responsible for the accurate and timely invoicing of customers, application of payments, and management of outstanding receivables to ensure strong cash flow and accurate financial records. This role plays a key part in maintaining customer relationships, resolving billing discrepancies, and supporting overall financial operations in a fast-paced, project-based environment. The ideal candidate is detail-oriented, responsive, and able to balance accuracy with proactive follow-through.

$23.00 - 27.00 / hour

• Prepare and issue customer invoices accurately and in a timely manner
• Ensure invoices align with contracts, services rendered, and project terms
• Maintain consistency and accuracy in all billing activities

• Monitor outstanding balances and proactively follow up on overdue accounts
• Perform collections activities while maintaining strong customer relationships
• Accurately process and apply customer payments to the appropriate accounts
• Investigate and resolve discrepancies between invoices and payments

• Reconcile customer accounts to ensure accuracy and completeness
• Maintain up-to-date customer records, including invoices and payment history
• Identify and resolve variances or outstanding issues in a timely manner

• Communicate professionally with customers regarding billing, payments, and account status
• Respond to inquiries and assist in resolving billing disputes
• Partner with internal teams (e.g., sales, operations, project teams) to resolve discrepancies and ensure accuracy

• Assist with month-end close activities related to accounts receivable
• Prepare reports and schedules to support management review
• Ensure AR subledger aligns with the general ledger

• Support special projects and ad hoc requests as assigned
• Contribute to process improvements to enhance efficiency and accuracy

• Communicate clearly and professionally with customers and internal stakeholders
• Provide responsive, high-quality support and service

• Ensure precision in invoicing, payment application, and reconciliation
• Maintain high-quality, audit-ready records

• Identify discrepancies and root causes of issues
• Resolve problems independently or escalating appropriately

• Manage multiple priorities in a deadline-driven environment
• Maintain strong follow-through on outstanding items

• Apply new information to improve processes and outcomes
• Remain flexible in a dynamic, fast-paced environment

• High school diploma or equivalent required
• Minimum 3 years of experience in accounts receivable or related accounting role
• Construction or project-based accounting experience preferred
  
  Strong proficiency in Microsoft Excel and Office Suite
• Experience with accounting or ERP systems preferred
• Demonstrated ability to maintain a high level of confidentiality

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
• Financial Benefits: 401(k) retirement savings plan

If you need assistance or accommodations during the application or interview process, please contact us at  or your dedicated recruiter with the job title and requisition number.

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law.