Office Manager: Accountant & Administrative Assistant

Office Manager:
Accountant & Administrative Assistant

The Poudre Heritage Alliance (PHA) is the managing entity for the Cache la Poudre River National Heritage Area (Cache NHA), with its administrative offices located in Windsor, CO. The Heritage Area includes 45 miles of the river corridor, from the Roosevelt National Forest to the confluence of the Poudre with the South Platte River. PHA serves a population of over 600,000 people in Larimer and Weld Counties through its programs that PROMOTE history and culture, ENGAGE the public in the river corridor, and INSPIRE learning, preservation, and stewardship.

GENERAL STATEMENT OF DUTIES:
The Office Manager ensures smooth running of our company's operations and finances. The Office Manager position requires excellent time management skills, process orientation, attention to detail and accuracy. The office manager will undertake administrative duties ensuring the Executive Director and other staff has adequate support to work efficiently.

The tasks of the office manager include bookkeeping, payroll, benefits administration, purchasing, vendor management, and other clerical office duties required in a small business. The ideal candidate will be competent in prioritizing tasks, self-motivated and demonstrate strong personal integrity. Occasional evening and weekend activities may be necessary. This is a full-time, salaried position offering a full benefits package.

SUPERVISORY RESPONSIBILITIES:

Works under the general supervision of the Executive Director. May be assigned staff, volunteers, or interns to supervise at the discretion of the Executive Director but generally does not have supervisory responsibilities.

DUTIES AND RESPONSIBILITIES:

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive. This position may complete other duties as assigned. The Office Manager will develop a standard operating procedure manual for all duties and responsibilities.

Activities include but may not be limited to:

• Bookkeeping/Accounting
• Payroll
• Benefits Administration
• General Office Operations

QUALIFICATIONS & EXPERIENCE

Minimum:

• Associates Degree
• 2+ years office experience
• Experience in bookkeeping and financial reporting (Quick Books Online)
• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy

Preferred:

• Bachelor's Degree in Accounting
• Nonprofit accounting experience
• Experience with Federal grant accounting and management
• Experience using CRM software
• Office 365

SKILLS AND ABILITIES:

• Self-Motivated
• Teamwork
• Flexibility & Adaptability
• Prioritizing
• Planning and organization
• Communication skills – written and verbal
• Problem assessment and problem solving
• Computer Skills, Social Media skills

TOOLS AND EQUIPMENT USED

Computers,Quickbooks, Microsoft Office Suite, Adobe Acrobat, donor management software, copy machine, telephone, various other office equipment and automobile.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, push, pull, reach, use manual dexterity, drive, talk, hear, and perform repetitive motions. Periodically, the employee will be regularly required to lift 10-25 pounds. The employee is occasionally required to lift more than 25 pounds, stoop, kneel, crouch, and crawl.

Specific vision abilities required by this job include normal vision to perform routine observation, reading and writing; moderate vision to operate equipment such as calculators and computers; close vision for reading detailed charts or computer printouts, operating vehicles or equipment requiring depth perception.