Facilities Coordinator

Facilities Coordinator

Primary Talent Partners has a new contract opening for a Facilities Coordinator with our commercial real estate client in Windsor, CO. This is a 5-month contract with a potential for extension.

Pay: $22.00 - $23.00/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Schedule:

M-F 8am - 5pm

As a Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

• This is located in Windsor, however the candidate will need to be able to travel to other Vesta sites, in CO, 45 minutes away.

• Candidate will be working as part of a team

Work order distribution

• Vendor management
• 1:1 contact with engineers and F.M.s
• This is the biggest portion of the job
  • Part ordering
  • PO writing
  • Invoicing
• Working closely with finance manager
  • Forecasting
  • Budgeting

• Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to find out performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to an internal department and large groups of employees.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

• Multitasking
• Attention to detail
• Ability to be flexible with daily schedule
• Ability to prioritize on the fly

• Prior experience with Coupa or Maximo
• Any finance or accounting experience would be helpful

• Excellent written and verbal communication skills
• Attention to detail
• Able to collaborate with the client and team

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws. If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at i