Middle School Principal Administrative Assistant

Administrative Assistant To The Principal

The Administrative Assistant to the Principal serves as the primary operational and confidential support for school leadership. This is a 52-week (year-round) position, requiring a highly organized professional capable of:

• Budget Oversight & Reconciliation:
  Manage departmental budgets and perform regular financial reconciliations to ensure fiscal accuracy.
• Payroll Administration:
  Process and oversee staff payroll, including the coordination of bi-annual stipend disbursements.
• Bookkeeping:
  Serve as the primary bookkeeper for SPMS, maintaining precise financial records and documentation.

• Calendar Coordination:
  Manage and synchronize comprehensive administrative calendars, including the Digital School Calendar and the master Activity Calendar.
• Communication Management:
  Serve as the first point of contact for the main office by professionally managing high-volume telecommunications.
• Meeting Coordination:
  Facilitate administrative meetings by preparing materials and tracking attendance.
• Interview Scheduling:
  Coordinate and manage the logistics for candidate interviews and recruitment efforts.

• Personnel Management (Building HR):
  Act as a liaison for building-level Human Resources, ensuring compliance with institutional policies.
• Substitutes & Staffing:
  Monitor and manage substitute teacher availability to ensure consistent classroom coverage.
• Attendance Tracking:
  Oversee teacher attendance records and reporting.
• Policy Documentation:
  Maintain and update the Teacher Handbook to reflect current school regulations and procedures.
• Workflow Automation:
  Utilize Informed K12 (or similar digital platforms) to streamline administrative workflows and digital forms.

• Compliance Monitoring:
  Oversee the annual 6th-grade immunization verification process to meet health department standards.
• Disciplinary Records:
  Manage the administrative documentation and processing related to student expulsions.

• High School Diploma
• Two years of responsible clerical administrative experience or an equivalent combination of education and experience.
• Good communication skills and a working knowledge of computer programs including Microsoft Word and Excel.