Administrative Assistant - Construction Division

Job Summary

New England Mechanical Services, Inc. is seeking a part-time Administrative Assistant to work on-site to support Assistant Project Manager for the Construction Division. This is 2 days a week (16 hours) with flexibility on the week schedule.

• Obtain and enter Opportunities for Project Managers into Dynamics Sales System and upkeep Logs
• Printing and organizing IOM Manuals for distribution to customers
• Assist w/ project close-outs
• Print and consolidate Project Binders for field upon start of projects
• Assign Job #s / PO#s as requested
• Coordinate and distribute Weekly Construction Job List
• Utilize COINS Accounting System as needed
• Create Valve Tag Charts for field application
• Issue Short PO’s as needed and process PO Supplements
• Process Check Requests
• Update Warranty database and IOMM Storage folders for completed projects
• Order Mechanical Identification as requested
• Filing and printing as needed
• Other related duties as required

• High school diploma or general education degree (GED). Additional college or certification is preferred.
• Previous construction experience/environment preferred
• Must be proficient with Windows 11 i.e. Excel, Word, and Outlook
• Must have at minimum intermediate Adobe skills
• Must be organized
• Must be comfortable multi-tasking
• Must be able to work well under pressure
• Must be comfortable meeting last-minute deadlines
• Excellent verbal and written communication skills

This office-based role requires sitting most of the time, occasional movement, basic physical tasks, standard vision abilities, and use of office equipment like a computer and phone.

This position is in-person in an office working environment.

Equal Opportunity Employer/Veterans/Disabled.