Office Administrator

Office Administrator

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our team. This is a full-time, hybrid position responsible for providing administrative assistance to Executive Office Manager in support of various departments within headquarters to help ensure smooth day-to-day office operations. The ideal candidate is proactive, dependable, and comfortable supporting multiple priorities in a fast-paced environment.

Key Responsibilities

• Sorting and distributing incoming mail, email and packages, including coordinating daily shipments and package handling through UPS and Fed Ex. Compose and type routine correspondence as required.
• Monitor inventory levels, anticipate supply needs, and order office supplies and breakroom items.
• Ensure office equipment (copiers, printers, scanners, coffee machines, etc.) functions properly and arranges for service when necessary.
• Assist with coordinating and supporting meetings on site as required.
• Perform record keeping as required, ensuring accurate data entry and digital filing systems.
• Assisting with basic bookkeeping, including handling and processing expense reports and/or invoicing through the company's expense reporting system. May help arrange travel schedule and reservations as needed.
• Make copies of correspondence or other printed matter. Prepare outgoing mail.
• Assists with the planning, coordination, and execution of company events, employee activities, and holiday programs and decorating.
• Serve as the main point of contact for external vendors, service providers, and building management.
• Assist the HR team with onboarding new employees (checking to make sure equipment is ordered, help them apply for credit card, etc.)
• As required, provide back-up support to the CEO and COO in absence of the Executive Office Manager.

Qualifications

• 3+ years of administrative support background working in a manufacturing environment.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, with the ability to create reports, presentations, and business correspondence.
• Exceptional multitasking and time-management abilities in a fast-paced environment and maintain confidentiality, and be customer service oriented.
• Strong attention to detail, and self-motivated.
• Demonstrated ability to work independently and exercise sound judgment. Adaptable with ability to proactively troubleshoot office-related issues.

Education Requirements

• High School and/or equivalent work experience or education.