Administrative Assistant - JOB ID# 14207

Administrative Assistant - JOB # 14207

• Date Posted: 7/23/2026
• Location:
  
  Academy of Aerospace & Engineering 6-12
• Closing Date: 08/21/2026

JOB DESCRIPTION

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools.

Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

The Administrative Assistant provides comprehensive administrative support and plays a critical role in ensuring smooth day-to-day operations, supporting department initiatives, and maintaining effective communication with internal and external stakeholders.

Duties/Responsibilities

• Creates and distributes documents, correspondence, and communications to provide or request information and keep stakeholders informed about work-related matters.
• Plan and organize program-based initiatives by providing logistical support to meet program needs.
• Serve as point of contact and respond promptly to inquiries via phone, email, and in-person interactions, ensuring professionalism and accuracy.
• Attend meetings as assigned to convey and/or gather information required to perform functions.
• Ensure compliance with local, state, and federal regulations by maintaining accurate and up-to-date records related to individuals and/or program information.
• Handle sensitive and confidential information with discretion.
• Foster strong collaboration across team members, divisions, and external stakeholders to drive the achievement of departmental and organizational goals, ensuring alignment, efficiency, and a shared commitment to success.
• Collaborates proactively with Central Office divisions, including technology, facilities, payroll, and others, to effectively address and support staff needs, ensuring seamless operations and service delivery.
• Comply with all company policies and procedures.

• Schedule 504 meetings and other events as needed for the school counseling team
• Assist with booking office rooms for meetings when needed by staff or students
• Utilize CTSEDS to create meeting invitations
• Maintain Google Sheets to track 504 meetings held or needing to be scheduled

• Transcript requests are made via google form on AAE website, and are processed within 1-2 business days

• Process working paper requests within 1-2 business days

• Maintain academic reporting dates alongside AAE Admin Team
• Work with Power School to ensure the same dates are reflected in Power School/ Power Teacher
• Communicate to staff about upcoming progress report and report card deadlines
• Reviewing grade reports for errors
• Working with Admin and Power School to request grades stored
• Sending out grade reports to families
• Compile failing grade data for grades 9-11 after each quarter ends
• Mailmerge failure warning letters to be mailed to families
• Manage the grade change request process alongside Administrator
• Work with Power School to re-run Honor Roll if needed
• Re-run report card and send updated to family

• Schedule College Rep Visits in Schoo Links using school and counselor calendar as guide
• Schedule 1 to 2 rep visits per week from late September through the end of January
• Manage calendar, event, and room booking for events
• Create flyers for each college rep visit; post on Schoology and in announcements

• Assist Field Trip Advisors with running field Trip Reports
• Run other reports as needed

• Work together with Registrar to obtain transcripts for new AAE students
• May retrieve report cards or transcripts for transferring students
• Filing test scores and other records
• Assist with maintaining an orderly records room

• Other duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position has no supervisory responsibilities.

• Problem Solving
  - Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations;
  Uses reason even when dealing with emotional topics.
• Project Coordination
  - Coordinates projects;
  Communicates changes and progress;
  Assists with completing projects on time and budget;
• Customer Service
  - Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve…