Inventory Specialist-Centralized Sterilization

The salary range for this position is $20.58 - $25.72 (Hourly Rate). Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well‑being while providing protection for unexpected life events. Please visit our Benefits section located .org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose‑driven and committed to our mission to deliver world‑class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well‑Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well‑being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce‑led resource groups.

From discovery to delivery, come help us shape the future of medicine.

• $10,000 Tuition Reimbursement per year ($5,700 part‑time)
• $10,000 Student Loan Repayment ($5,000 part‑time)
• $1,000 Professional Development per year ($500 part‑time)
• $250 Wellbeing Fund per year ($125 for part‑time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

The Inventory Specialist reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and other regulatory and accreditation standards.

Working under the direction of the Central Sterile Manager, the Inventory Specialist works both independently and in collaboration with the OR, SPD, and Vendor(s). This is a highly visible job and requires communication and follow‑through by in‑person (one‑on‑one meetings), phone, and/or email. The position requires daily flexibility with the ability to multitask, ensuring that assignments are completed in a timely basis.

• Manage and maintain accurate inventory levels including but not limited to instrumentation, special orders and office supplies.
• Utilize Censitrac inventory management system reports for missing instrumentation and conduct a physical inventory of trays, verifying that lists are accurate before ordering. Update tray lists in Censitrac as needed.
• Collaborate with OR/SPD and Vendor teams to develop and execute a plan to reduce missing instrumentation from trays.
• Assist in financial modeling and forecasting for instrumentation inventory management.
• Receive, unpack, verify all shipments received, and replenish instrumentation into correct trays ensuring that missing instrumentation has been removed from Missing Instrument List in Censitrac.
• Conduct in‑services to staff new instrumentation as needed.
• Prepare excel spreadsheets of instrumentation ordered specifying the reason ordered, what was ordered, quantity ordered and when received. Distribute the list to team on a weekly basis.
• Communicate with the OR and SPD teams about any issues with back‑orders or obsolete instrumentation. Remove any such items from tray lists as necessary.
• Follow up on back‑orders and recommend substitutions or alternate instrument vendors, communicate ETA of instrumentation with the OR and SPD teams.
• Work with repair vendor and note instrumentation that is being sent out for repair and tag tray…