Materials Specialist

POSITION SUMMARY

The Materials Specialist is responsible for full‑cycle inventory and supply chain activities including receiving shipments, matching purchase orders, packing slips and invoices to send to AP. Maintaining accurate inventory levels, replenishing PAR areas, performing cycle counts, managing stock rotation and outdates, fulfilling requisitions, and keeping all storage areas clean and organized.

• Receiving & Documentation:
  • Receive and inspect materials.
  • Maintain receiving logs.
  • Verify packing slips, POs, and invoices—turn them into AP.
  • Report discrepancies and coordinate returns.
  • Maintain accurate filing systems.
  • Monitor back orders and keep the Materials Management Director informed.
• Inventory Management:
  • Perform cycle counts—update PAR levels and inventory adjustments.
  • Run replenishment reports Monday‑Friday.
  • Fill departmental requisitions and deliver supplies throughout the facility.
  • Rotate stock and prepare storage areas.
  • Process monthly outdates for the hospital.
  • Conduct spot checks in supply areas as needed.
• Cleanliness & Organization:
  • Clean bins when returned from departments.
  • Wash delivery carts weekly or as needed.
  • Keep storage shed clean and organized.
  • Maintain outside receiving area.
• Other duties:
  • Prioritize responsibilities to ensure completion of duties.
  • Assist in other areas when responsibilities have been met.
• Required to operate a forklift.
• Other duties as assigned.

Minimum Education: High School diploma or equivalent.

Preferred Education: High School diploma or equivalent.

Minimum Experience: Inventory, warehouse, or materials handling experience; knowledge of POs and invoices; healthcare experience preferred.

Required

Certifications:

N/A.

Preferred Certifications/Licenses: Forklift (training provided).

Required Skills: Organization, attention to detail, communication, ability to multitask.

Supervises: N/A.

Physical Demands: For physical demands and working conditions, see next page.