Administrative Assistant - Human Resources
Job in
Winnipeg, Manitoba, Canada
Listing for:
Shared Health
Full Time
position
Listed on 2026-01-28
Job specializations:
-
Administrative/Clerical
Healthcare Administration
Job Description & How to Apply Below
Position Overview
Reporting to the Director, Human Resources the incumbent acts as a first point of contact for the Mental Health & Addictions Human Resources Office including greeting visitors, handling inquires and redirecting as appropriate. Duties include Organizing and prioritizing independently, the administrative activities for the supervisor and HR team and ensuring that all work is completed within established timeframes. Maintaining a variety of spreadsheets.
Typing, formatting and proofreading letters, procedures, etc., from hand written notes or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Experience
One to two years previous office experience in the Human Resources field required, preferably in a large unionized environment.Must have the ability to set up spreadsheets and databases required.Must have file management and data entry experience.Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.Must have the ability to use discretion and tact when providing information and/or referring questions as appropriate within the program or to outside agencies.Experience scheduling and coordinating meetings required.Ability to compose correspondence on behalf of senior Directors/Managers.Experience recording and preparing minutes and agendas.Experience maintaining spreadsheets and databases.Previous healthcare experience preferred.Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba Standards, required.Formal training in applied office skills is required.A combination of education and experience may be considered.Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Typing speed 65 wpm.Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.Experience with email and computerized calendars.Must have excellent organizational, interpersonal, communication (verbal and written) skills and problem-solving abilities and the initiative to follow through on matters independently.Ability to prioritize a large workload and independently complete a variety of administrative duties.Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.Demonstrated problem-solving skills.Physical Requirements
Required to work for long periods of time at a computer.We have a unique ability to work together to make health care better. If you want to
make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
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