Educational Office Assistant - OA; AESES
Job Description & How to Apply Below
Job Openinga Location :
Expected Start Date :
Full Time :
Permanent :
Posting End Date :
Job Description :
Subspeciality Education Assitant
- Office Assistant 4 (AESES)
Existing Budget-Funded Continuing Full-Time 35.00 hours/week Monday to Friday 8:00 am to 4:00 pm Salary Range: $24.27 - $33.05 per hour ($44,171.40 - $60,151.00 per annum)
Proposed
Start Date:
June 24, 2024
Trial/Probation Period: 840.00 work hours For more information, please contact:
Debbie YoungCE
208 - 840 Sherbrook Street or dyoung4@ :
ADMINISTRATIVE SUPPORT AND ORGANIZATION OF EDUCATION PROGRAM - Allergy:
- Provides support to the Program Director of the Education Program and assists Central PGME as appropriate.
- Assists and supports the coordination and organization of education programs.
- Supports the equitable movement of all Resident trainees following approved policies and procedures.
- Prepares reports and meeting materials.
- Prepares paperwork for education travel grants.
- Participates in preparation of submissions for payment.
- Maintains familiarity with schedule to assist with timely completion tasks.
- Assists with recruitment of trainees and coordination of trainee application.
- Assists in the administration of the recruitment, selection process, transitioning and provides assistance to Education Resident trainees.
- Coordinates the annual CaRMS Pediatrics Resident match.
- Updates relevant systems as they pertain to the education programs.
- Ensures appropriate routing of inquiries.
- Schedules and arranges necessary meetings and interviews.
- Coordinates and confirms funding arrangements.
- Assists with coordination of Assessment evaluation process (trainees and faculty).
- Inputs all postgraduate trainee schedules into the online curriculum management system.
- Maintains Resident files, including completed assessments, exams and other pertinent training information.
- Responsible for the send out of all assessments on the online curriculum management system.
- Monitors the low performance flags and first point of contact for technical issues and training.
- Ensures accessibility to all resident information for review by both program director and competence committee members.
- Evaluates educational sessions and rotations.
- Performs other duties as assigned. ADMINISTRATIVE ACTIVITIES FOR PICU AND PSCU:
- Responsible for efficient administrative and secretarial support to all medical staff and residents within the section.
- Coordinates scheduling for Pediatric Intensivists, medical staff, residents and fellows, including on-call services and submits requisitions for payment based on call schedules.
- Provides support for the academic activities in the section.
- Schedules meetings and takes minutes as required.
- Monitors research budgets as reported to prevent overspending.
- Organizes and supervises the maintenance of records and teaching materials for UGME and PGME students related to the Section.
- Organizes and delegates the production of grant applications, manuscripts, committee reports, lengthy medical reports and storage and analysis of statistical data for the section.
- Provides administrative support for evaluations related to Residents/Fellows who rotate through the :
MINIMUM FORMAL EDUCATION/TRAINING
REQUIRED:
- Completion of a formal training program in a related discipline from a recognized institution is required.
- General administrative courses and basic accounting knowledge would be preferred.
EXPERIENCE:
- Three years of directly related experience in a medical education setting (or equivalent background) is required.
- Experience working with medical trainees is preferred.
- Must have related office experience.
- An acceptable equivalent combination of education and experience may be considered.
SKILLS AND ABILITIES:
- Proficiency using MS Office Suite is required.
- Familiarity with software in use at U of M is preferred.
- Typing speed of 55wpm is required.
- Must have a basic knowledge of general office practices with the ability to organize and prioritize standard secretarial, reception, bookkeeping and clerical functions.
- Must have effective verbal and written communications skills.
- Excellent communication, professionalism, organizational and interpersonal skills are required.
- Ability to establish and maintain effective working relationship with staff, students and the public, ability to understand student problems, is required.
- Ability to work independently with minimal direction is required.
- Must be highly organized and motivated.
- A general knowledge of University and Health Sciences Centre policies, regulation, programs and procedures is preferred.
- A general knowledge of issues that may affect the care of children would be an asset.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
×