Clerk C - Administrative Assistant Job Winnipeg area,Manitoba Canada,Administrative/Clerical

Job Profile

The Administrative Assistant provides a broad range of administrative and clerical support to the Manager of Development and Inspections. The position directs all incoming and outgoing communications for the Manager and coordinates the follow-up of items and issues. The position is also responsible for providing administrative support to the Manager on departmental/corporate projects/committees; coordinates the administrative office activities of the Division;

and liaises with political, citizen, business, and civic representatives.

The Administrative Assistant manages the office of the Manager as it relates to work flow, deadline control, report and correspondence tracking, scheduling and agenda preparation, and uses discretion and sound judgment in workload management and prioritization on a daily basis. The Administrative Assistant is required to coordinate information so as to ensure that the Manager is well informed on key issues and is in a position to provide professional, timely administrative advice to members of Council, the public and civic administration.

This position is therefore required to be knowledgeable about the current issues under consideration by the Manager and the department and to be familiar with the Manager’s position on each issue.

As the Clerk C – Administrative Assistant, your duties will include:

Directing all incoming and outgoing communications for the Manager and coordinates the follow up and resolution of items and issues.
Providing administrative support to the Manager.
Supporting the Manager on departmental and/or corporate projects and/or committees as assigned.
Coordinating administrative office activities of the Division, including supervisory duties.
Liaising with representatives from the Mayor’s Office, Councilors, Senior Management, Administration and the general public on a variety of matters, some of a confidential nature and provides consultative service.
Analyzing all correspondence, administrative reports, agreements, and invoices submitted to the Manager for signature and approval.
Providing back-up duties for other clerical functions and projects.
Managing periodic one-off projects.

Your education and qualifications include:

Certificate in Public Sector Administration and/or Business Administration.

Three (3) years’ experience working in an administrative capacity that includes provision of direct supervisory support.

Demonstrated exceptional communication skills.

Demonstrated ability to compose written responses to correspondence and requests on behalf of the Manager.

Demonstrated ability to manage time and schedules, ensuring that all details are dealt with appropriately.

Ability to maintain confidentiality.

Ability to understand politically sensitive issues and the requirement to handle same with discretion, tact, diplomacy, and in a manner that meets the protocol as set out by the Manager.

Knowledge of the business of the Development and Inspections Division and an understanding of how it fits into the operations of the Department and City.

Demonstrated proficiency at an advanced level in a PC environment with word processing and presentation programs along with an aptitude for learning new software applications.

Working knowledge of People Soft Finance modules.

Demonstrated project management experience, with ability to lead, monitor and/or summarize project activities and outcomes would be an asset.

Ability to understand the policy, procedure and delegation of authority regulations and provide an interpretation to others.

* IMPORTANT
:
Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://(Use the "Apply for this Job" box below). at application.


Increase/decrease your Search Radius (miles)



Job Posting Language